Executive Assistant III

2 weeks ago

Gallatin, United States Orangepeople Full time
Job DescriptionJob DescriptionWe are seeking an experienced Administrative Partner to support 2 data center leaders. The person in this role will need to be a masterful problem-solver and an organizational force, given heavy calendaring, meeting management, and complex travel planning. Additionally, the ideal candidate will have exceptional communication skills and will be resourceful in building relationships across the data center teams. Join us on our journey to shape the future of technologyResponsibilities:
  • Coordinate internal and external meetings for two leaders.
  • Manage hectic and complex calendars.
  • Facilitate site meetings through agenda collection, action item tracking, and note-taking.
  • Collaborate on arranging and structuring senior leadership visits to the site.
  • Prepare expense reports and purchase requisitions.
  • Coordinate travel arrangements.
  • Create presentations in Google Slides for leaders.
  • Plan and execute team engagement events.
  • Build cross-functional relationships between teams.
  • Be a culture carrier for the local data center.
  • Participate in the global data center admin community.
  • General administrative duties.

Minimum Qualifications:
  • 3+ years of relevant experience providing administrative support to 1 or more executives.
  • 3+ years of relevant experience coordinating travel logistics on behalf of 1 or more executives.
  • 3+ years of relevant calendar management and expense report management experience for 1 or more executives.
  • Experience balancing competing priorities.
  • Experience with Microsoft Office and Google Suite.

Preferred Qualifications:
  • BA/BS.

Benefits:
  • 401(k).
  • Dental Insurance.
  • Health insurance.
  • Vision insurance.
  • We are an equal-opportunity employer and value diversity, equality, inclusion, and respect for people.
  • The salary will be determined based on several factors including, but not limited to, location, relevant education, qualifications, experience, technical skills, and business needs.

Additional Responsibilities:
  • Participate in OrangePeople monthly team meetings, and participate in team-building efforts.
  • Contribute to OrangePeople technical discussions, peer reviews, etc.
  • Contribute content and collaborate via the OP-Wiki/Knowledge Base.
  • Provide status reports to OP Account Management as requested.

About us:
OrangePeople is an Enterprise Architecture and Project Management solutions company. Our most valuable asset is our people: dynamic, creative thinkers, who are passionate about doing quality work. As a member of the OrangePeople team, you will have access to industry-leading consulting practices, strategies & and technologies, innovative training & and education. An ideal Orange Person is a technology leader with a proven track record of technical achievements and a strong process/methodology orientation.

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