Advancement Associate

2 months ago

Portland, United States LearningWorks Full time
Job DescriptionJob Description

Position Summary

The Advancement Associate will work closely with our Director of Advancement and administrative
team to organize, coordinate, and maintain smooth and efficient operations our fundraising efforts, as
well as oversee the coordination of internal and external communication efforts for the agency. This is
not a supervisory position.

Essential Job Functions

- Administer and maintain our donor management system (Bloomerang)
- Oversee print and email communications to donors, including regular email newsletters and two
direct mail fundraising appeals per year
- Assist with scheduling, preparing for, and providing administrative support to Advancement
Committee meetings, fundraising campaigns, and fundraising events
- Coordinate schedule of donor tours and site visits as needed
- Provide confidential donor administration support and fundraising updates to the Executive
Director
- Working closely with the Director of Advancement, manage annual calendar of grant submission
deadlines (e.g., LOIs, proposals, reports) and update grant tracking spreadsheets
- Provide research and insight on funding opportunities, as needed
- Assist with grant writing duties, including research and pulling narratives for various applications
and reports
- Develop and maintain a social media platform (Facebook, Instagram, LinkedIn), working closely
with the Director of Advancements to provide engaging content
- Create eye-catching promotional/marketing materials for electronic and print communications
- Manage, maintain, and update the LearningWorks website as needed
- Prepare press releases and other press materials as necessary
- Coordinate internal communications, including managing weekly email updates for the
administrative team
- Support the development and coordination of the overall Advancement plan
To perform this job successfully, an individual must be able to perform each essential function
satisfactorily. Reasonable accommodations under applicable law may be made to enable qualified
individuals to perform these essential functions.

Position Qualifications

- Education: High School Diploma or equivalent required, B.S/B.A. preferred - relevant experience in lieu of a degree will be considered
- Prior experience in a similar role for 3-5 years, with demonstration of:

  • Impeccable written and oral communication skill
  • Strong organizational skills and ability to follow through on tasks and goal
  • A positive attitude, confidence, common sense, and good listening ability
  • Flexibility and adaptability - able to shift styles to fit the needs of a wide range of cultures, people, and organizations
  • High emotional intelligence; ability to easily develop meaningful relationships with individuals from diverse background
  • Aptitude with email marketing software, MS Office suite, Adobe suite, social media platforms, internet navigation, VoIP systems)
  • Database and/or data entry experience, preferably with Bloomerang

Working Conditions/Physical Demands

- Prolonged periods of sitting at a desk and working on a computer.
- Routinely required to stand and walk.
- Requires close visual acuity and ability to adjust focus quickly.
- Must be able to lift and move up to 15 pounds at times.
- Professional office work environment with occasional travel.
- Employee must be available to come in early or work late on occasion.
- Fulfilling the responsibilities of this position will require a high level of collaboration with a dynamic and
passionate team.

We are an equal opportunity employer. We prioritize the leadership of people of color and LGBTQ individuals, and strongly encourage people from traditionally marginalized identities to apply. Applicants will not be discriminated against because of race, color, sex, sexual orientation, gender identity or expression, age, religion, national origin, disability, ancestry, marital status, veteran status, medical condition or any protected category prohibited by local, state or federal laws. This job posting is not designed to cover or contain a comprehensive list of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time, with or without notice.

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