Audio Visual Project Manager

Project Manager Job Description

The Project Manager is responsible for overseeing assigned projects ensuring they are completed within budget and on-time, working in conjunction with the Operations Manager, and under the supervision of the VP of Tech Services. The PM will provide direction and assign duties to the technical staff assigned to the projects, in conjunction with the Operations Manager and VP of Tech Services. The PM will provide regular communication to internal team members and the client regarding the status of projects, coordinating that communication with the Operations Manager. The PM should look to obtain a CTS certification.

Project Manager Tasks

• Participate in internal kick off meetings with Sales, Engineering, and Operations and determines what priority tasks are needed (Site survey, client info gathering, etc.)
• Attend, as needed, any sales related client meetings
• Reads and understands project Statement of Work
• Conduct pre-installation walkthroughs, as needed, to ensure customer responsibilities have been met, such as power and network requirements.
• Attend, or assure that AVT is represented at, construction meetings on assigned projects and communicate current project schedule and status as it relates to AV.
• Conduct site surveys/info gathering (with Engineering team) to check site preparedness, room dimensions, parking/unloading, etc.
• Communicate resource and equipment needs to VP of Tech Services and Operations Manager, identify any needs to complete rough-in work prior to scheduled installation date.
• Understand site safety requirements and ensure AVT technical staff adheres to the policies.
• Work with Operations Manager to obtain any required permits.
• Work with Operations Manager and Warehouse Manager to ensure all materials have arrived for a project, have been tested, and are staged prior to scheduled delivery date.
• Utilize Zoho software to manage projects, which prioritizing tasks and using the Gantt chart feature.
• Obtain quotes from subcontractors when needed, or coordinate this with Operations Manager.
• Work with programmer to coordinate generation of a control spec and obtain approval from client when needed.
• Communicate with client to gather IP addresses, logos, etc.
• Work with lead installer to be sure project is understood before going onsite.
• Kick-off installation team onsite for each assigned project.
• Be the primary point of contact for technical staff.
• Submit regular progress reports internally and to clients, ensuring all involved parties are copied.
• Generate and communicate punch lists to AVT team members and to clients
• Communicate with the Director of Systems Design and Engineering regarding any questions or issues that may arise during installation.
• Schedule and complete final walkthroughs with clients to achieve project acceptance.
• Identify and manage the submission of change order requests to Sales and actively pursue approval so as to not delay project.

Project Manager Job Description, continued

• Coordinate the preparation and submittal of standard AVT closeout documentation, along with any additional requirements per project.
• Analyze budget and labor costs throughout, and following completion of, each project by reviewing technician's timesheets per project.
• Meet weekly with VP of Tech Services and Operations Manager to review and assign resources to projects
• Work with VP of Tech Services and Operations Manager to continually improve efficiencies in-house and in the field.
• Assist in the development and maintenance of the sub-contractors list
• Assure that any sub-contractors used on projects comply with AVT's requirements
• Review bills from specialty vendors and sub-contractors to assure that they are within budget for the project.