Accounting Assistant

1 month ago

Ithaca, United States Cayuga Medical Associates Full time
Job DescriptionJob Description

Cayuga Health System


Job Title: Accounting Assistant

Purpose: The Accounting Assistant is responsible for providing accounting and financial support to the Accounting Department. They maintain accounting files including daily work, accounts payable and some accounts receivable. They work collaboratively with Purchasing to maintain payable files, calculate appropriate accruals and prepares year-end 1099's. This position will also aid in the daily bank deposit process. The Accounting Assistant will be expected to assist in other accounting projects and functions as needed.


Reports to: Senior Accountant


Essential Job Functions:

  • Responsible for all accounts payable functions, including processing internal reimbursement requests.
  • Creates journal entries as needed and assists in the monthly closing process.
  • Responsible for daily cash reconciliation process and preparation of daily bank deposit, including petty cash functions.
  • Responsible for reconciliation of vendor statements and accounts on a routine basis, including following up on outstanding items.
  • Assists in processing, billing and receipts of miscellaneous Accounts Receivable.
  • Aids in the employee reimbursement expense process, including ensuring appropriate documentation is submitted, inputting to the accounting system and ensuring the data gets to payroll timely for processing.
  • Ensure appropriate recording of business expenses and revenues, with knowledge of the accrual method of accounting.
  • Maintains a good working relationship within the department and with other departments. Also answers the telephone professionally and in a timely manner; directs calls appropriately.
  • Assists leaders with reporting and forecasting needs.
  • Aids in check runs both internal and external to the accounting systems, ensuring all supporting documentation and approvals have been obtained before payments are issued.
  • Keeps management informed of area activities and of any significant problems.
  • Attends and participates in meetings as required.
  • Ensures that work area is clean, secure, well maintained and organized.
  • Assists Accounting Department personnel as needed.
  • Completes special projects and miscellaneous assignments as required.

Knowledge, Skills and Abilities:

  • Microsoft Office products
  • Meditech, NetSuite and/or similar accounting system software are preferred
  • Capable of generating clear and organized reports in a timely fashion.
  • Understanding of the monthly closing process.
  • Ability to communicate effectively, both orally and in writing.
  • High degree of professionalism and confidentiality required
  • Considerable knowledge of bookkeeping practices, techniques, and terminology.
  • Considerable knowledge of basic accounting principles and practices, with the ability to record financial transactions of a business in accordance with GAAP.
  • Individual needs to be detail oriented, organized and able to adapt to a rapidly growing organization.

The above statements are intended to describe the general nature and level of work being performed by people assigned to this position. They are not intended to be an exhaustive list of responsibilities, duties and skills required for successful performance of this role.


Education and Experience:

  • High school diploma and three years of experience in bookkeeping or field related to clerical accounting
  • College level training in bookkeeping or accounting is desirable;
  • Equivalent combination of education and experience

Physical requirements:

  • Sitting- 70%
  • Standing-- 20%
  • Reaching-- 30%
  • Bending-- 10%
  • Lifting-- must be able to lift 40 lb.



Working environment:

  • Pleasant conditions; comfortable indoor climate with suitable equipment and tools to carry out the responsibilities of the job.
  • Persons in this job may be exposed to communicable disease through patient care and interaction.





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