Office Manager

2 weeks ago

Carlsbad, United States Summit Midstream Partners, LP Full time
Job DescriptionJob Description

Company Summary

SMLP is a value-driven limited partnership focused on developing, owning and operating midstream energy infrastructure assets that are strategically located in the core producing areas of unconventional resource basins, primarily shale formations, in the continental United States. SMLP provides natural gas, crude oil and produced water gathering, processing and transportation services pursuant to primarily long-term, fee-based agreements with customers and counterparties in five unconventional resource basins: (i) the Appalachian Basin, which includes the Utica and Marcellus shale formations in Ohio and West Virginia; (ii) the Williston Basin, which includes the Bakken and Three Forks shale formations in North Dakota; (iii) the Denver-Julesburg Basin, which includes the Niobrara and Codell shale formations in Colorado and Wyoming; (iv) the Fort Worth Basin, which includes the Barnett Shale formation in Texas; and (v) the Piceance Basin, which includes the Mesaverde formation as well as the Mancos and Niobrara shale formations in Colorado. SMLP has an equity method investment in Double E Pipeline, LLC, which provides interstate natural gas transportation service from multiple receipt points in the Delaware Basin to various delivery points in and around the Waha Hub in Texas. SMLP also has an equity method investment in Ohio Gathering, which operates extensive natural gas gathering and condensate stabilization infrastructure in the Utica Shale in Ohio. SMLP is headquartered in Houston, Texas

Summit Midstream is proudly committed to recruiting and retaining a diverse and inclusive workforce. As an Equal Opportunity Employer, we do not discriminate based on race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical condition), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.

Relocation: No Relocation assistance provided.

Work schedule: Monday - Friday (Office)

Work Sponsorship: Summit Midstream will only employ those who are legally authorized to work in the United States. Any offer of employment is contingent upon the Company receiving satisfactory results from a pre-employment drug screening, a criminal background check, and reference checks and your satisfaction of all other applicable fitness for duty requirements.

Summary:

Provide high-level administrative support to Operations director and staff. Duties to be performed include, but not limited to, preparing materials for meetings, presentations, and business communications, compiling special reports, and correspondence as required. Arrange meetings, travels, and company events and department heads.

Principle Duties & Responsibilities:

  • Manage and maintain assigned directors’ schedule.
  • Responsible for front office operations; includes answering incoming calls and handling or redirecting as appropriate; meeting and greeting guests.
  • Act as liaison with all departments.
  • Prepare monthly expense reports for supported staff.
  • Prepare reports, memos, letters, and event budgets.
  • Open, sort, and distribute incoming correspondence and mail; manage other special mailings.
  • File and retrieve field documents, records, reports, and all project files.
  • Prepare responses to correspondence containing routine inquiries.
  • Coordinate onsite and offsite conferences and meetings, as directed.
  • Maintain inventory and manage the purchase of office supplies, field supplies, and help manage field inventory.
  • Work with necessary parties to coordinate new equipment purchase and set up, including new hire IT equipment, phone lines, wireless connection, and supplies.
  • Responsible for keeping office and field offices fully stocked.
  • Coordinate travel arrangements for assigned local staff to include, air, hotel, and ground transportation.
  • Classify, maintain, and protect files, and sensitive information consistent with record handling.
  • Work independently and within a team on special nonrecurring and ongoing projects.
  • Become a Maximo super user to assist with preventative maintenance.
  • Work with procurement to create and receive purchase orders.
  • Work with regulatory and compliance to help track asset veriforce compliance.

Education & Experience:

  • Associate degree or bachelor’s degree preferred with 5+ years of experience in administrative or executive assistant capacity.

Knowledge Skills & Abilities:

  • Advanced skills in Microsoft Office, including MS Word, Excel, and PowerPoint, as well as strong internet skills.
  • Possess excellent planning and organization skills; must be able to handle multiple projects and changing priorities.
  • Excellent verbal and written communication skills and ability to communicate effectively and courteously.
  • Attention to detail, high level of accuracy and excellent follow-through skills.
  • Demonstrate ability to take initiative, anticipate needs and exercise independent and sound judgment.
  • Be a self-starter who requires minimal supervision; ability to handle duties which are diverse in scope and complexity.
  • Actively promote and personally observe safety and security procedures and use equipment and materials properly.

Physical Demands and Working Conditions:

  • Office setting
  • Ability to sit for prolonged periods of time
  • Able to view computer terminal for long periods of time
  • Manual dexterity for operating computer and office equipment

Summit Midstream offers a comprehensive benefits package including:

  • Company Paid Holidays
  • Discretionary Performance Bonus
  • Medical Insurance
  • Dental Insurance
  • Vision Insurance
  • Employer supplemented Health Savings Account
  • Flexible Benefit Plan
  • Basic Term Life Insurance
  • Voluntary Term Life and AD&D Insurance
  • Employer Short & Long-Term Disability Insurance
  • Employee Assistance Plan (EAP)
  • Hospital Indemnity, Critical Illness and Accident Insurance
  • Wellness Incentive Program
  • 5% Retirement Plan Match

Notice

Summit Midstream Partners will not pay a fee of any kind to any third party agency without a valid Summit Midstream Partners’ Master Service Agreement (MSA) authorized and signed by Human Resources. Any resume, application or other form of candidate submission to any employee of Summit Midstream Partners, without a valid MSA on file, will be considered property of Summit Midstream Partners and no fee will be paid.

Are you ready to join a fast-paced, growth oriented midstream company, then apply today

Not yet ready to apply? That’s okay Learn more about us on LinkedIn

***No phone calls or email, please.***

No Agency Calls and /or submissions will be accepted

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