Receptionist

4 weeks ago

Santa Barbara, United States Nasif, Hicks, Harris & Co., LLP Full time
Job DescriptionJob Description

Job Title: Receptionist 

Location: Santa Barbara, CA (In-Person)

Department: Administrative

Min. Experience: Mid Level 

Job Type: Full-Time In-Person 

Work Schedule: Monday-Friday, 8am-5pm and weekends during tax seasons

Compensation: $25.00 to $30.00 per hour, DOE 

Who We Are:

Nasif, Hicks, Harris & Co., LLP was founded in 1976. Since then, our firm has grown to approximately 80 people, providing a full spectrum of public accounting services to local, regional, national, and international clients. We pride ourselves on offering exceptional work-life balance through our dedication to our employees, our clients, and our community. We have offices located in Santa Barbara, CA and Ventura, CA. 

We cultivate a positive work environment with dynamic projects to provide you with the fundamental skillset we believe is essential to a successful, fulfilling, and long-term career on our administrative team. We lead with our core values showing genuine care and respect for one another. We invest in the professional development of our employees on a consistent and ongoing basis by valuing their curiosity and enthusiasm for learning new things enabling them to provide exceptional client service. 

Our Reception Role at a Glance:

Nasif, Hicks, Harris & Co., LLP is seeking a long-term receptionist to join our fast-paced and dynamic administrative team. We are looking for someone with excitement and dedication to serving our clients and professionals within our firm. As one of the  “faces” of our firm, this role requires a unique combination of warmth, enthusiasm, and passion for serving our clients and staff.

The duties in this role include:

  • Opening and closing our office
  • Managing incoming phone calls
  • Providing lobby coverage at all times during business hours
  • Greeting and assisting clients
  • Filing, scanning, and assisting with data entry
  • Coordinating and assisting with deliveries
  • Keeping common areas tidy including reception, break rooms, copy rooms, and conference rooms
  • Providing a wide array of administrative support to our partners and staff
  • Organizing and distributing our mail
  • Coordinating meal orders for firm
  • Managing office supplies
  • Restocking supplies, copy machines, etc.
  • Scheduling meetings
  • Attending weekly check-ins with the administrative team

As an employee, you will receive one-on-one training from colleagues and you will also be assigned mentors with whom you will meet regularly in an effort to support your personal and professional growth and goals.

What We Are Looking For:

  • Positive, team-oriented, and confident professional attitude 
  • 2+ years of administrative experience working as a receptionist or as part of a front office preferred 
  • Strong and demonstrable motivation to live and work in Santa Barbara long-term
  • Understanding and appreciation for confidentiality 
  • Dependable and reliable 
  • A customer service enthusiast 
  • Willingness to learn
  • Excellent telephone etiquette 
  • Experience with client interface 
  • Strong organizational skills 
  • Impeccable attention to detail 
  • Working knowledge of standard clerical and office administrative practices 
  • Advanced written and verbal communication skills
  • Ability to multi-task on several items at once 
  • Strong commitment to timely and excellent client service
  • Someone who enjoys problem-solving and challenging themselves
  • Self-starter work mentality, including ability to take initiative 
  • Professional integrity
  • Microsoft Outlook proficiency 
  • Knowledgeable in Microsoft Word and Excel 
  • Familiarity with Zoom scheduling

What We Offer:

  • Paid holidays
  • Accrued paid time off (PTO), including sick pay
  • Profit-sharing plan with 401(k) compensation deferral contribution feature
  • Flexible Spending Account (FSA)
  • Health Savings Account (HSA)
  • Insurance: medical , vision, term-life and accidental death and dismemberment, short-term disability, long-term disability 
  • Cell phone reimbursement 
  • Mileage reimbursement 
  • Paid parking downtown near the office
  • Company events
  • Local gym membership
  • Membership with Coastal Housing Partnership
  • Open door policy and unrestricted access to partners 

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