Community Living Administrative Assistant

5 days ago


Lexington, United States Brookhaven at Lexington Full time
Job DescriptionJob DescriptionSalary:

Brookhaven at Lexington, a prestigious, private retirement community in Lexington MA is currently seeking an Administrative Assistant to support the Community Living department in facilitating a busy and varied activity program.


Responsibilities:

  • Provide administrative support to Community Living Department.
  • Provide support during Resident programs, including evening events.
  • Create, post and distribute communications publishing resident events and activities.
  • Maintain Brookhaven Residents’ Website including updates to resident biographies and photos, uploading of monthly supplement, and programming and fitness schedules.
  • Assist with weekly schedule for room set-ups, provide AV setup and support, and provide program assistance to residents.
  • Coverage for night time events required weekly.
  • Fill in for Country Store as needed.
  • Work Front Desk regularly on Mondays 8:00am – 12:00pm. Share holiday coverage with other CL staff. Fill in at the Front Desk as needed.
  • Assist on trips as needed
  • Track and reconcile CL credit cards and accounts.
  • Assist with weekly invoices and billing.
  • Assist in creating weekly Babson Schedule and running weekly Babson programs.  Research social activities, crosswords, word games and audio books.
  • Assist in supporting programming in Independent Living and Babson.
  • Coordinate with and provide support to Resident committees and interest groups.
  • Communicate resident concerns/suggestions to Director of Community Living.
  • Maintain confidentiality of all pertinent resident information to assure resident rights are protected.
  • Other related duties as assigned.


Qualifications:

  • Bachelor’s degree preferred.
  • Experience in a customer service role, preferably in an elder care setting.
  • Prior administrative experience preferred.
  • Ability to be organized and multi-task.
  • Detail orientated individual.


Brookhaven offers its employees competitive wages, subsidized medical and dental insurance, generous paid time off and participation in retirement plan.



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