Human Resources Onboarding Coordinator

1 month ago

Birmingham, United States RxBenefits, Inc. Full time
Job DescriptionJob Description

Human Resources Onboarding Coordinator Exempt/Non-Exempt: Non-Exempt

The Human Resources Onboarding Coordinator will be responsible for assisting with the onboarding efforts of all new talent. This role will serve as the face of RxBenefits to new employees as they join the company. The coordinator will support new hires by helping them complete the full onboarding process as well as compose onboarding communication, prepare new hire kits, gather all necessary documentation from new employees, and facilitate new hire orientation classes at least once or twice a month. This position will be based out of Birmingham, Alabama and is a hybrid work environment.

Essential Job Responsibilities Include:

  • Coordinate new hire orientation dates with hiring managers and the IT department.
  • Act as a consultant to new employees from offer acceptance through orientation.
  • Communicate all details for orientation and onboarding to new hires prior to their start date.
  • Create new hire kits with all required personnel forms and new hire information (both generic and personalized). Then, coordinate shipping procedures with the mail room.
  • Create employee profiles in HRIS System (ADP) including all personnel data for new hires prior to start date. Coordinate the provisioning process with IT once profiles are available.
  • Generate personalized team store coupons with unique codes for each new hire to use after their start date.
  • Facilitate new hire orientation classes either onsite or virtually once or twice a month with the Human Resources Onboarding Manager.
  • Collect and save all completed onboarding paperwork for each new hire ensuring correct procedures are followed for electronically storing documents. Also, ensure the collected paperwork is accurately completed. Paperwork includes the I-9, benefits documentation, and policy acknowledgement forms.
  • Responsible for creating and maintaining accurate and complete hiring files with pertinent documents included for each employee on specified HR drives.
  • Create pre-hire bios for weekly distribution to staff.
  • Perform special projects, initiatives, research, and analysis as required.
  • All other duties as assigned.

Required Skills / Experience:

  • Bachelor’s Degree highly preferred; degree in Human Resources a plus.
  • Minimum of 3 or more years administrative experience; experience in Human Resources a plus.
  • Strong presentation skills required.
  • A high degree of attention to detail and advanced organizational skills are imperative.
  • Confidentiality is a must.
  • Knowledge of HRIS systems preferred; previous experience working with ADP software a plus.
  • Proficient using Microsoft Office Suite (Outlook, Teams, Word, Excel, PowerPoint)
  • Strong communication, interpersonal, organizational, and written communication skills required.
  • High degree of communication and interaction with all employees ranging from entry level to C-suite
  • Outgoing personality with a strong ‘can do’ attitude focused on a positive customer/employee experience.
  • Ability to work in a fast-paced environment to meet deadlines while managing multiple high priority tasks.

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