AP/AR Associate

MUST BE PROFICIENT WITH QUICKBOOKS DESKTOP

The AP/AR associate is responsible for accurate entry of invoices from vendors and accurate billing to customers. Dealing with vendors & customers promptly & accurately.

Job Duties:

Completes payments and controls expenses by receiving, processing, verifying, and reconciling invoices

Regular contact with customers to collect outstanding receivables

Pays vendors by scheduling and preparing checks, and resolving purchase order, contract, invoice, or payment discrepancies and documentation

Maintains records by filing documents

Verifies vendor accounts by reconciling monthly statements and related transactions

Responsibilities:

Handles accounts payable for vendors

Ensures billings and receivables are correctly processed in a timely manner while adhering to departmental procedures

Monitors receivables

Addresses and corrects any discrepancies in accounts or billings

Reviews invoices and processes for payment

Records entry of payments, checks, and transactions into QuickBooks

Reviews and compiles various reports for billing and payment purposes

Maintain company files and records

Serves as a back-up for answering phones and routing calls appropriately

Other related duties as assigned

Skills and Qualifications:

Knowledge of Accounting principles and 3 years of relevant experience

Must be reliable and extremely trustworthy

Prior experience with check disbursement and posting transactions in QuickBooks is required

Must be proficient in Microsoft Office

Must be able to learn other accounting software systems

Excellent organizational skills and strong attention to detail

Ability to maintain confidential and meticulous records