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Payroll and Benefits Assistant

3 months ago

Marlton, United States CFG Health Full time
Job DescriptionJob Description

JOB DESCRIPTION

 

SUMMARY

 

The Payroll/Benefits Assistant is responsible processing employee payroll under the supervision of the Payroll Manager; providing information to new and current employees, providers and/or administrators; coordinating employee benefits; administering Leave of Absence, and resolving employee benefit, retirement, reporting and reconciliation issues.


RESPONSIBILITIES AND DUTIES

 

  • Administers employee benefit programs in compliance with carrier contracts (e.g. workers' compensation, enrolling new employees, explaining benefit options, organizing benefit fairs, mediating benefit eligibility and payment issues, open enrollment, etc.) for the purpose of providing maximum coverage to employees within contract specifications and/or coordinating with supervisors to design transitional tasks for modified assignments.
  • Assists other personnel for the purpose of supporting them in the completion of their work activities.
  • Attends a variety of seminars and workshops (e.g. labor law, government requirements, payroll, etc.) for the purpose of conveying and/or receiving information.
  • Calculates processes and inputs payroll on the system for the purpose of ensuring accurate information for reporting/compliance purposes and/or maintaining an up-to-date reference and audit trail.
  • Communicates with employees, medical providers, etc. for the purpose of approving eligibility of Leave of Absence in a timely and efficient manner.
  • Distributes documents (e.g. open enrollment packets, new/change forms, fringe benefit packages, flyers, COBRA, FLMA and retirement forms, identification cards, etc.) for the purpose of providing information and proof of insurance coverage/s.
  • Maintains a wide variety of benefit information (e.g. provider contracts, claim files, employee records, etc.) for the purpose of purpose of providing an up-to-date reference and audit trail.
  • Maintains various fiscal information, files and records (e.g. payroll, employee attendance, history, withholding information, etc.) for the purpose of providing an up-to-date reference and audit trail for compliance.
  • Participates in meetings, workshops and seminars for the purpose of conveying and/or receiving information required to perform functions.
  • Prepares a variety of reports (e.g. state and federal reports, benefit and wage statements, etc.) for the purpose of providing written support and/or conveying information to district personnel, local, county, state and/or federal agencies.
  • Processes a variety of information (e.g. COBRA, FLMA and retirement benefits, eligibility, etc.) for the purpose of documenting and disseminating information to appropriate parties.
  • Processes documentation for requests from outside agencies/parties (e.g. transitional employees; court ordered adjustments, job verifications, subpoena of payroll records, etc.) for the purpose of ensuring timely and accurate compliance with request.
  • Reconciles enrollment forms and billings to employee records (e.g. COBRA, disability, retirement, health, FMLA, etc.) for the purpose of ensuring accurate eligibility and payment information and complying with contract provisions.
  • Resolves discrepancies with payroll and information and/or documentation (e.g. payroll, benefit provider/s, withholding versus W4, step status, etc.) for the purpose of ensuring accuracy of records and employee payments.
  • Responds to inquiries regarding various procedures and requirements (e.g. wage levies and garnishments, savings, contributions, direct deposits, worker's compensation issues, etc.) for the purpose of providing necessary information for making decisions, taking appropriate action and/or complying with established fiscal guidelines.
  • Reviews contracts, regulations, legal releases for the purpose of ensuring compliance with district, local, county, state and federal requirements.
  • All other duties, as assigned

 

 

 

QUALIFICATIONS

 

SKILLS are required to perform multiple, technical tasks with a need to periodically upgrade skills in order to meet changing job conditions. Specific skills required to satisfactorily perform the functions of the job include: applying pertinent codes, policies, regulations and/or laws as related to payroll and benefits; communicating with diverse groups; operating standard office equipment including utilizing pertinent software applications; planning and managing projects/programs; preparing and maintaining accurate records; and performing accounting/payroll procedures.

 

KNOWLEDGE is required to perform algebra and/or geometry; read technical information, compose a variety of documents, and/or facilitate group discussions; and solve practical problems. Specific knowledge required to satisfactorily perform the functions of the job includes: state and federal regulations regarding payroll management, workers compensation, and benefit entitlements (e.g. ADA, FMLA, CBRA, CFRA, PDLA, etc.)

 

ABILITY is required to schedule a number of activities, meetings, and/or events; routinely gather, collate, and/or classify data; and use basic, job-related equipment. Flexibility is required to independently work with others in a wide variety of circumstances; analyze data utilizing defined but different processes; and operate equipment using defined methods. Ability is also required to work with a significant diversity of individuals and/or groups; work with data of varied types and/or purposes; and utilize specific, job-related equipment. In working with others, problem solving is required to analyze issues and create action plans. Problem solving with data requires independent interpretation of guidelines; and problem solving with equipment is limited. Specific abilities required to satisfactorily perform the functions of the job include: adapting to changing work environment and/or priorities; being attentive to detail; meeting deadlines and schedules; working with constant interruptions; and working under time constraints

 

PHYSICAL DEMANDS

 

The physical demands described herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

While performing the duties of this job, the employee is regularly required to stand, walk, talk, and hear. The employee frequently is required to use their hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; and climb or balance. The employee is occasionally required to sit and stoop, kneel, crouch, or crawl. The employee must frequently lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.