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Assistant Controller
3 months ago
ARE YOU SEEKING STABILITY?? YEAR ROUND WORK?? GREAT GROUP OF CO-WORKERS?? PASTA MONTANA HAS A PROMOTE FROM WITHIN CULTURE ~ FIRM BELIEVERS IF WE MAKE OUR EMPLOYEES BETTER, IT MAKE US A BETTER COMPANY :)
EMPLOYMENT CONTINGENT UPON COMPLETING AND PASSING A PRE-EMPLOYMENT DRUG SCREEN ~ DRUG FREE WORK PLACE.
The Assistant Controller is responsible for ensuring appropriate assets and liabilities are recorded in the appropriate time-period on financial reports. The incumbent will be responsible for cost-reduction initiatives, review of all outgoing payments, and review of purchase orders to ensure that frugal purchase practices are in place. This position will also be responsible for assisting the Customer Service team to ensure all customers receive excellent, accurate and professional service. The incumbent will perform extensive clerical/data entry, bookkeeping and accounting assignments. The incumbent is responsible in assisting with all customer service and clerical/administrative duties.
ESSENTIAL JOB FUNCTIONS:
Primary backup for Customer Service Representative (CSR) and Transportation Manager (TM). As such, learns these positions and covers these duties when CSR and TM are out of office.
Performs clerical duties as required. This includes, but is not limited to, front desk coverage, answering the telephone, processing EDI transmissions, filing and making delivery/pickup appointments.
Notifies customs of border crossing dates and times for Canadian shipments. Sends customs information to carriers for Canadian load manifest.
Provides assistance and customer order information to Sales Department.
Calculates accruals for all liabilities not yet invoiced and amortization of prepaid expenses to ensure that cost allocations are recorded in the correct accounting periods.
Audits all rebates, service fees, marketing agreements from the Sales Department and ensures that all rebates, service fees, and marketing payments match customer agreements on file. Ensures adequate accruals are made each month to cover outstanding liabilities for these agreements.
Audits accounts receivable to ensure that A/R balances accurately reflect receivable balances outstanding.
Reviews purchase orders and accounts payable entries to ensure that frugality is practiced in making purchases. Identifies opportunities for cost reduction and performs necessary analysis to report such opportunities to Senior Management.
Ensures accurate inventory records and valuation for both Raw Materials and Finished Goods. Researches any variances or fluctuations in material costs to ensure correct allocation of material expenses each month and to ensure Finished Goods costs are accurate. Works with accounting software provider to improve accuracy of bill of materials and inventory valuation.
Responsible for Fixed Asset Management. This includes fixed asset listing management and depreciation schedules for all fixed assets.
Prepares Industrial Reporting and Census Data requests from government entities.
Coordinates with IT Manager, SAP trainers, and SAP users to identify and improve use and accuracy of SAP system throughout the organization. Charged with improving the accuracy of inventory valuation within SAP.
Reviews General Ledger entries to ensure appropriate account allocation of costs. Provides guidance to accounting staff to reduce the incidents of misapplication of funds.
Prepares bank account reconciliations.
Assists CFO in formulating and implementing budget and forecasts for upcoming accounting cycle.
Works closely with outside auditors in conjunction with the annual audit of the financial statements.
Assists Chief Financial Officer in other functions/tasks, as needed. Performs other duties and attends meetings as assigned.
QUALIFICATIONS:
Minimum Education: High school diploma or equivalent, with extensive spreadsheet and data entry experience. Bachelor’s degree in Accounting, Finance, Business, or equivalent preferred.
Minimum Experience: 3-5 year’s spreadsheet and accounting in a business environment or with an accounting firm.
Knowledge/Skills/Abilities: Must be able to work independently, plan, organize and prioritize responsibilities. Must have excellent oral, written, and interpersonal communication skills. Must have excellent mathematical, analytical, accounting, organizational, and time management skills. Ability to work cooperatively with others. Must be able to work in and communicate effectively in a team setting. Must be efficient in problem solving.
Other Qualifications: Efficient in the use of computer automated systems and software; including spreadsheets, word processing, accounting software and databases. Attention to detail is essential.
MENTAL AND PHYSICAL DEMANDS:
Sitting Constant Reaching Rarely
Standing Occasional Manual Dexterity Frequent
Walking Occasional Telephone Frequent
Kneeling Rarely Computer Screen Frequent
Bending Rarely Lifting 30lbs
Some standing and walking around total plant operation and production equipment. Sitting for extended periods of time. Extensive computer and telephone work. May require occasional travel.
The above statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel as classified.
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for their job. Duties, responsibilities, and activities may change at any time with or without notice.
PLEASE SUBMIT A COVER LETTER AND CURRENT RESUME ALONG WITH EMPLOYMENT APPLICATION.
EMPLOYMENT CONTINGENT UPON COMPLETING AND PASSING A PRE-EMPLOYMENT DRUG SCREEN ~ DRUG FREE WORK PLACE.
