Assistant Property Manager

5 days ago

Scottsdale, United States Renaissance Personnel Group Full time
Job DescriptionJob DescriptionScottsdale property management firm needs a talented Assistant Property Manager to join their corporate team. The ideal candidate must have at least 2 years of administrative and accounting support experience in a professional environment, and will have experience supporting AP and AR functions in QuickBooks. Any familiarity with reading and interpreting contracts, lease or other legal documents is a huge plus. This small office has a family feel, offers great benefits and has room for professional growth.
  • Proficient in Excel, Word, Outlook and Microsoft Office is a must.
  • Proficient in QuickBooks Desktop
  • Very detail-oriented, able to handle multiple projects at any given time
  • Strong communication & customer service skills
  • Excellent verbal and written skills
  • Skilled at adapting to project constraints, resolving problems and working independently to create workflows.
  • Valid Arizona driver’s license and a clean driving record
  • Reliable transportation is essential for occasional travel to/from properties
  • This position will primarily work in an office environment and on occasion travel to various properties
  • Good understanding of contracts and lease agreements is helpful, but not required.
  • Commercial property management experience helpful, but not required.


Responsibilities
  • Managing office facilities and front reception desk answering phones, greeting guests, and processing mail and packages.
  • Assist office staff and perform other administrative duties as assigned.
  • Assist in maintaining and organizing all hard and electronic files for all properties, vendors and tenants.
  • Assist property manager (PM) with various duties including tracking vendor proposals and contracts, process work orders and follows-up to ensure completion.
  • Draft correspondence, track tenant insurance requirements and certificates of insurance
  • Manage calendar appointments for property work orders, insurance expirations and various deadlines.
  • Assist PM with tenant move-in/move-out checklists – file creation, utility transfers, welcome letters, etc.
  • Keep property contact lists of vendors and tenants and work order log updated
  • Able to follow instructions and work on special projects under supervision of Property Manager and achieve results quickly.
  • Process vendor A/P and tenant A/R activities in QuickBooks and be able to generate reports.
  • Review, prepare, and code invoices for property manager’s approval
  • Identify vendor account discrepancies, aging balances and calculating late fees accordingly and rectify account issues.

On-site position in North Scottsdale
Hours are Mon-Thurs from 8-4:30 and Fri from 8-3
Salary: 55-58K DOE, plus benefits
Direct Hire

#ZRCompany DescriptionRenaissance connects skilled employees with businesses in the Greater Phoenix Metropolitan Area. Recruiting for administrative, professional, and executive management roles for both temporary placement and direct hire.

Founded in 1994, Renaissance is woman owned (WBE and WOSB certified) and experienced in a broad range of professional disciplines. With highly tenured recruiters and two generations of family owners working in the business, our success in placing people who stay and contribute to your business success is no surprise.

Renaissance is recognized for its 94 percent placement retention rate. That, along with over 100 Five-Star Google Reviews, best tell the story of what Renaissance can do for you.

As a locally owned boutique professional services firm, we are unlike any other professional search firm or temp agency. We understand the intricacies of Metropolitan Phoenix, its’ labor market and geography and have grown as the region has grown. We help both entrepreneurial and enterprise businesses achieve their goals by employing the people uniquely suited to their needs.Company DescriptionRenaissance connects skilled employees with businesses in the Greater Phoenix Metropolitan Area. Recruiting for administrative, professional, and executive management roles for both temporary placement and direct hire.\r
\r
Founded in 1994, Renaissance is woman owned (WBE and WOSB certified) and experienced in a broad range of professional disciplines. With highly tenured recruiters and two generations of family owners working in the business, our success in placing people who stay and contribute to your business success is no surprise.\r
\r
Renaissance is recognized for its 94 percent placement retention rate. That, along with over 100 Five-Star Google Reviews, best tell the story of what Renaissance can do for you.\r
\r
As a locally owned boutique professional services firm, we are unlike any other professional search firm or temp agency. We understand the intricacies of Metropolitan Phoenix, its’ labor market and geography and have grown as the region has grown. We help both entrepreneurial and enterprise businesses achieve their goals by employing the people uniquely suited to their needs.

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