Full-Time Bookkeeping

Job DescriptionJob Description

We’re seeking someone with integrity to handle day-to-day bookkeeping, purchasing logistics & financial reporting to executive leadership.

• Manage QuickBooks account across multiple simultaneous projects
• Handle logistics for payroll management, purchases & vendor services
• Manage ongoing government contract/task orders ensuring all documentation is coded to the correct project #
• Track open invoices
• Receive & allocate bills / invoices to the correct project #
• Ensure prompt & accurate payment of invoices
• Maintain accurate journal entries
• Reconcile bank statements & the general ledger monthly
• Maintain up-to-date accounts receivables & communicate receipts to applicable parties
• Review & reconcile purchase orders & shipping documents to ensure accuracy
• Contact vendors, customers & shipping services as requested
• Report monthly & quarterly financial information to management (e.g. analysis of income statements, balance sheets, MA sales tax liability, cashflow projections...)
• Prepare year-end closings for annual internal audit
• Prepare ad-hoc reporting & special projects
• Maintain a process for tracking annual MA sales tax payments
• Stay current w/ & abide by evolving tax requirements of auditors & gov agencies
• Maintain & update an easy-to-access filing system, including a digital archive
• Ensure effective accounting controls by recommending new policies/procedures
• Suggest processes that make the supply chain more efficient & organized

We think you'd feel right at home in this role if you have/are:

• 3+ years hands-on bookkeeping experience
• Professional certification is a plus
• Proficient w/ QuickBooks, accounting theory & concepts
• Proficient w/ MS-Office Suite (Excel, Word…), Email & Internet
• You thrive on handling logistics
• Honesty & integrity matter to you
• You own your mistakes, protect confidentiality & deliver the best product possible
• Highly organized & attentive to details w/ a high level of accuracy
• Excellent verbal & written communication skills
• Well-developed problem-solving & analytical skills
• Self-starter who also understands the value of asking for help
• Can focus on the bigger picture & see/seek alternatives
• Can multitask in a fast-paced environment & work well on short deadlines
• Can work independently & take ownership of deliverables & deadlines
• Team player, working well with others to accomplish goals in unity
• Respectful, patient & compassionate
• Can assume good & bring a positive attitude of gratitude
• Enjoys learning & personal growth
   

Company DescriptionOmniProphis is an engineering and communications company, is the world's leading provider of technologies that install, identify, and manage contraband wireless devices inside secure facilities. Since 1995, it's been our honor and privilege to provide enterprise-scale technology solutions to the public safety, corrections, law enforcement and defense industries. In those three decades, we've become the authority on wireless communication threats. We routinely meet with government agencies and wireless communications leaders to provide safety and security solutions regarding wireless communications.

We’re a highly trained, select group of engineers, wireless communications experts, programmers, big data analysts, user experience experts and technicians who believe strongly in the work we're doing. Integrity, honor, teamwork, and discipline are critical as we work to find smarter ways to provide intel and insight to our clients.

At OmniProphis, our team members are among the smartest wireless communications experts in the world. Some of us are self-taught and others have studied and worked in this field for years, but each brings a level of expertise and knowledge to the team.

OmniProphis is pleased to offer our full-time (40 hour/week) employees a comprehensive benefit package including:
•\tHealth insurance & retirement contributions,
•\tPaid company holidays
•\tAccrued paid time off (PTO)
•\tShort- & long-term disability and life insurance policy, and
•\tA casual office environmentCompany DescriptionOmniProphis is an engineering and communications company, is the world's leading provider of technologies that install, identify, and manage contraband wireless devices inside secure facilities. Since 1995, it's been our honor and privilege to provide enterprise-scale technology solutions to the public safety, corrections, law enforcement and defense industries. In those three decades, we've become the authority on wireless communication threats. We routinely meet with government agencies and wireless communications leaders to provide safety and security solutions regarding wireless communications.\r
\r
We’re a highly trained, select group of engineers, wireless communications experts, programmers, big data analysts, user experience experts and technicians who believe strongly in the work we're doing. Integrity, honor, teamwork, and discipline are critical as we work to find smarter ways to provide intel and insight to our clients.\r
\r
At OmniProphis, our team members are among the smartest wireless communications experts in the world. Some of us are self-taught and others have studied and worked in this field for years, but each brings a level of expertise and knowledge to the team.\r
\r
OmniProphis is pleased to offer our full-time (40 hour/week) employees a comprehensive benefit package including:\r
•\tHealth insurance & retirement contributions,\r
•\tPaid company holidays\r
•\tAccrued paid time off (PTO)\r
•\tShort- & long-term disability and life insurance policy, and\r
•\tA casual office environment

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