Concierge/Admin Assistant

1 month ago

Phoenix, United States Cresa Global Inc. Full time
Job DescriptionJob Description

Summary

The concierge plays a unique role in performing a wide range of tasks and activities and sets the experience for every person that walks into Cresa Phoenix. This position demonstrates a high degree of professionalism, communication, organization and proactiveness. The concierge is responsible for many administrative duties, meeting support, Principal and Broker requests and other important office needs.

One significant expectation of the Concierge is that this person will provide a consistent and memorable office experience. This person will be encouraged to be creative and take initiative with little supervision.

Essential duties and responsibilities

• Greet all employees, visitors, and guests in a friendly, service-oriented manner

• Treat everyone with courtesy and respect

• Manage morning and afternoon snacks and beverages – be inventive and thoughtful about fresh foods

• Handle and coordinate a wide variety of administrative, project-based, and sometimes complex tasks

• Coordinate meetings, events, travel, and reservations

• Compiling menus and ordering food for office events

• Prepare the spaces for meetings and events – from Conference rooms to lobby to kitchen

• Keep mailroom organized and stocked with office supplies

• Order snacks for office and keep kitchen stocked

• Monitor, filter and respond to all incoming and outgoing email, phone, and written communications; monitor all necessary follow up; communicate on behalf of the principal’s

• Handle confidential information

• Handle office communications

• Record, transcribe and distribute minutes of meetings as requested

• Handle the Principals and Brokers daily requests

• Handle all other duties as they are assigned or developed

• Must be able to convey information and ideas clearly

• Must have the ability to handle potential problems, including anticipating, preventing, identifying and solving problems

 

Qualifications Required:

• Excellent work ethic, including integrity, positive attitude, productive, gives 100%, organized, team player, respectful, excellent attendance, continuously learning and focused

• Excellent written and verbal communication skills including the ability to listen

• Confidence, maturity, clarity of thought and alertness

• Maintains a professional appearance and demeanor

• A high level of confidentiality

• Must have a passion for creating an exceptional experience for all guests and associates

• Experience in handling a wide range of administrative and executive support related tasks

• A friendly, personable, approachable and caring personality

 

Education/Experience

• 3+ years of Concierge or of similar position

• Administrative experience

Company DescriptionCresa is the world’s most trusted occupier-centric commercial real estate firm. We strategize for the best possible results for occupiers everywhere. We think beyond space. Partner without conflict. And apply our integrated expertise to make your business better.

Cresa is committed to developing and maintaining a diverse workforce. Cresa strongly believes in equal opportunity extended to all individuals in all aspects of the employment relationship without regard to race, color, religion, belief, creed, age, sex, pregnancy or maternity (including childbirth and related conditions), family responsibility (e.g. child care, elder care), nationality, ethnic or national origin or ancestry, citizenship, marital status, civil partner status, sexual orientation, gender identity or expression, transgender status, veteran’s status, genetic information, political view or status as a qualified individual with a disability, protected leave status or any other protected characteristic in accordance with applicable law.Company DescriptionCresa is the world’s most trusted occupier-centric commercial real estate firm. We strategize for the best possible results for occupiers everywhere. We think beyond space. Partner without conflict. And apply our integrated expertise to make your business better.\r
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Cresa is committed to developing and maintaining a diverse workforce. Cresa strongly believes in equal opportunity extended to all individuals in all aspects of the employment relationship without regard to race, color, religion, belief, creed, age, sex, pregnancy or maternity (including childbirth and related conditions), family responsibility (e.g. child care, elder care), nationality, ethnic or national origin or ancestry, citizenship, marital status, civil partner status, sexual orientation, gender identity or expression, transgender status, veteran’s status, genetic information, political view or status as a qualified individual with a disability, protected leave status or any other protected characteristic in accordance with applicable law.

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