Document Coordinator

4 weeks ago


Manassas, United States ACE Carpentry Inc Full time
Job DescriptionJob Description

Ace Carpentry, Inc., a prominent residential and commercial framing company located in Manassas, VA, is actively seeking a diligent Document Coordinator to join our team. The ideal candidate will exhibit a strong work ethic, be results-oriented, and possess exceptional attention to detail. This position offers an opportunity to thrive in a fast-paced environment while contributing to the efficient management of essential documentation.

Responsibilities:

·         Manage document organization and retrieval systems to ensure seamless access to necessary paperwork.

·         Identify and communicate lessons learned to enhance the workflow efficiency and effectiveness of document management.

·         Maintain electronic files and oversee the downloading of project documents from various file-sharing platforms.

·         Coordinate the timely sharing of files with relevant vendors and stakeholders.

·         Log, track, and follow up on all project documents, including RFIs, submittals, subcontractor change orders, etc.

·         Generate essential documents such as warranty letters and safety manuals to support project operations.

·         Provide administrative support as needed.

Qualifications:

·         Prior experience in document coordination or related field preferred.

·         Strong organizational skills with a keen eye for detail.

·         Proficiency in managing electronic files and utilizing file-sharing platforms.

·         Excellent communication skills, both written and verbal.

·         Ability to thrive in a fast-paced environment and prioritize tasks effectively.

·         Proficiency in Microsoft Office Suite (Word, Excel, Outlook, Teams, SharePoint) and other relevant software applications.

·         Bilingual – English & Spanish preferred.

·         Positive attitude and open mind with a willingness to learn.



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