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Director of Finance

4 months ago

Texas City, United States Gulf Coast Transit Distri Full time
Job DescriptionJob Description

JOB TITLE: DIRECTOR OF FINANCE

LOCATION: TEXAS CITY, TEXAS

EMPLOYMENT STATUS: FULL-TIME, EXEMPT, BENEFITS-ELIGIBLE

SUMMARY

The Director of Finance oversees GCTD’S finance and administration department to include directing and managing finances to support the short- and long-term strategic goals of GCTD.

JOB DUTIES, ABILITIES, TRAITS

  • Ability to deal professional, ethically, and effectively with customers, co-workers, vendors, and the public, including providing prompt and courteous customer service
  • Ability to direct and supervise with the ability to maintain a high level of confidentiality, use professional judgment, and make ethical decisions
  • Ability to express self clearly and effectively, orally and in writing
  • Ability to manipulate large amounts of data
  • Ability to work establish and maintain effective working relationships with the public, clients, and co-workers
  • Adherence to GCTD policies and procedures
  • Approves compensation and staff ratio to budget
  • Assign projects and direct staff to ensure compliance and accuracy
  • Attend all mandatory program or staff meetings
  • Attention to detail and accuracy
  • Coordinate and complete annual audits, provide recommendations, improve systems and procedures, initiate corrective actions, assign projects, and direct staff to ensure compliance and accuracy
  • Coordinate the annual audit with an independent CPA and prepare required regulatory reports
  • Creates and maintains excellent financial controls, policies, and procedures
  • Ensures efficient functioning and documentation for all financial systems, including receipts, disbursements, billing, bookkeeping, budgeting, and accounting
  • Establish and maintain fiscal files and records to document transactions
  • Establish and maintain fiscal files and records to document transactions
  • Excellent written, verbal, and interpersonal communication abilities
  • Manage and oversee the daily operations of the accounting department, including month and end-year
  • Meet financial accounting objectives
  • Monitor and analyze accounting data and, produce financial reports or statements, establish and enforce proper accounting methods to include policies and principles
  • Month and end-year process
  • Oversee all matters relating to finance
  • Oversee payroll, payroll liabilities, and financial, medical, and fringe benefits as it relates to finance
  • Oversees accounts payable & receivable
  • Oversees and enforces proper accounting methods, policies, and principles, including maintaining fiscal files and records to document transactions
  • Oversees annual property tax exemptions, insurance, and reporting requirements
  • Oversees assets & reconciliations
  • Oversees all organizational contracts
  • Oversees cash receipts, cash forecasting, cash runs
  • Oversees debt activity
  • Oversees grant proposals, grant report submissions, grant funding, and the entire grant process.
  • Oversees the annual financial planning and budgeting processes
  • Oversees the general ledger and fixed asset activity
  • Prepare budgets and financial reports for foundation grants and track reporting of foundation project and program budgets and expenditures
  • Prepare the annual operating budget
  • Prepares monthly profit and loss, balance sheet, and cash flow financial statements
  • Proficiency with Microsoft Office, Microsoft Excel, Microsoft Outlook
  • Proficient in Texas regulations and compliance
  • Proficient in understanding state and federal employment regulations
  • Proven knowledge of bookkeeping and accounting principles, practices, standards, laws, and regulations
  • Provide financial oversight and responsibility for the entire range of financial management
  • Provide professional customer service and professionalism to co-workers, customers, vendors, and the public
  • Responsible for monitoring, interpreting, and presenting financial results of operations and programs each month or as requested
  • Responsible for organizational, city, county, state, and or federal reporting
  • Revenue and expenditure variance analysis
  • Serve as financial liaison providing financial reports
  • Strong analytical and problem-solving skills
  • Treasury & budgeting
  • Trust account statement reconciliations
  • Understanding of personnel and compliance records management
  • Work with staff and the executive director to develop and implement the program and organizational budgets

SUPERVISION

  • Receives direct supervision from the executive director

REQUIRED LICENSURE & CERTIFICATIONS

  • At minimum active and valid vehicle liability insurance
  • No more than 3 moving or safety violations within the past 3 years
  • Requires an active and valid Texas driver’s license

REQUIRED EDUCATION

  • High School Diploma or GED. Extensive work experience in place of education may be considered

REQUIRED EXPERIENCE

  • Attention to detail and problem-solving skills
  • English proficiency
  • Excellent time management skills and ability to multi-task and prioritize work
  • Excellent written and verbal communication skills
  • Five (5) years of grants management
  • Five (5) years of paid and verifiable work experience coordinating the budgeting process of an organization
  • Five (5) years of paid and verifiable experience supervising, coaching, and mentoring finance staff
  • Five (5) years of paid and verifiable work in finance and accounting, including all financial data, reporting, and audit coordination
  • Paid and verifiable experience working in a for-profit and non-profit setting as it relates to finance and accounting
  • Requires proficiency with computer hardware and software to include Microsoft Office applications, using a computer with a keyboard and mouse, navigation with a web browser, checking and sending email, and use of internet search engines
  • Strong organizational and planning skills

PREFERRED EDUCATION & EXPERIENCE

  • Any education or experience above the required education and job duties of the position are preferred and will be evaluated as it relates to experience

WORKING CONDITIONS

  • May require travel to various locations within Brazoria and Galveston Counties.
  • Work hours will be assigned based on GCTD business needs and may include varied work hours, weekends, holidays, irregular hours, mornings, evenings, split shifts, and overtime
  • Out of region travel may be required to attend training
  • Work hours will be assigned based on GCTD business needs
  • Work will be performed in the office, field, and or remote settings

SPECIAL PROJECTS

  • Assist GCTD directors and managers when requested to complete special projects and complete all assignments within a negotiated time frame
  • Completion of other duties as assigned by the executive director as it relates to the finance and accounting department

JOB-RELATED PHYSICAL & MENTAL REQUIREMENTS

Physical

  • Ability to adjust and or move items up to 50 lbs.
  • Ability to ascend and or descend stairs
  • Ability to bend, twist, kneel, stoop, and or reach for items
  • Ability to detect and write effectively
  • Ability to handle objects
  • Ability to have visual acuity to operate a motor vehicle and observe objects
  • Ability to hear with or without aid
  • Ability to move around within an office setting and or other locations as needed
  • Ability to operate office equipment
  • Ability to push, pull, and or squat
  • Ability to remain in a stationary position for long periods

Mental

  • Ability to accept constructive criticism
  • Ability to maintain regular attendance
  • Ability to multi-task and plan time efficiently 100% of the time
  • Ability to perform job description and duties with minor supervision
  • Ability to reason and analyze effectively
  • Ability to solve practical problems as it relates to the position
  • Ability to understand, communicate, and comprehend information in English
  • Ability to work professionally with others 100% of the time
  • Required to pass and maintain all GCTD mandated training
  • Requires ability to work collaboratively in a team setting

WORKSITE & ENVIRONMENTAL CONDITIONS

  • Ability to work alone
  • Ability to work closely with others
  • Ability to work closely with customers who may have hygiene challenges
  • Ability to work long and or irregular hours
  • May be subjected to a hostile environment
  • May be subjected to a high crime environment
  • Potential exposure to tobacco products
  • May be exposed to excessive noises
  • May be subjected to both inside and outside environmental conditions, which include variations in temperature, dampness, humidity, heat, and cold
  • May be subjected to exposure to fumes, dust, gases, and or chemicals
  • May be subjected to water and or liquids
  • Travel by motor vehicle, van, bus, or plane

GCTD is an equal opportunity employer and prohibits unlawful discrimination by federal, state, and local laws. We value diversity and are committed to being an inclusive environment for all candidates and employees representing a variety of backgrounds, perspectives, and skills. All employment is based on qualifications. Qualified individuals must be able to perform all the functions listed in the job description with or without reasonable accommodation as based on ADA requirements.