Executive Legal Assistant

4 weeks ago

Roswell, United States Old Glory Bank Full time
Job DescriptionJob Description

Job Summary - Hybrid REMOTE

As part of our continued growth and commitment to excellence, we are seeking a talented Executive Assistant join our team in for a hybrid /in person position in our Roswell, Georgia office.

As part of our dynamic team, the Executive Legal Assistant to the Chief Legal Officer will assume a central position encompassing administrative, office management, and technology-driven responsibilities. We're on the lookout for an individual who can adeptly manage the Chief Legal Officer’s work email, calendar, conduct research with precision, and is proficient in Microsoft Suite (Word, Outlook, Excel, PowerPoint, SharePoint, & Teams) with the ability to learn new technologies quickly. If you embody traits such as exceptional organization, resourcefulness, and the ability to excel both independently and collaboratively, we welcome your application.

Responsibilities:
Executive Support

  • Manage CLO’s calendar, including scheduling appointments, meetings, and events, while prioritizing conflicting demands.
  • Cross-departmental coordination with leadership of HR, Customer Experience, and Marketing and Communications team.
  • Coordinate travel arrangements, including flights, accommodations, and transportation, ensuring efficiency and adherence to budgetary guidelines.
  • Assist in client relations by effectively communicating and maintaining relationships, demonstrating professionalism and responsiveness.
  • Project manage special assignments, including client projects, ensuring timely delivery and adherence to quality standards.
  • Act as a liaison between the executive and internal/external stakeholders, handling inquiries and requests promptly and professionally.
  • Organize and maintain confidential files, documents, and records, exercising discretion and confidentiality at all times.
  • Provide administrative support, including drafting correspondence, preparing presentations, and managing expenses.
  • Conduct research and compile data as needed to support decision-making and project initiatives.
  • Proactively identify opportunities for process improvement and implement efficient solutions.
  • Handle ad-hoc tasks and projects as assigned, demonstrating flexibility and adaptability.
  • Organize and prepare for meetings, including gathering documents and attending to logistics.
  • Collect, sort, and distribute mail.

Legal Support

  • Entering contracts into contract management tool, docket and track termination dates and renewals.
  • Assist with administrative activities, including tracking contract status, filing, and organization.

Office Management

  • POC for landlord and alarm company.
  • Extending and accepting invitations, preparing meeting agendas, and arranging meeting rooms, equipment and refreshments as required.
  • Organize and prepare for meetings, including gathering documents and attending to logistics.

Event Planning

  • Plan, coordinate and cohost events.

Experience/Skills

  • A strong, pro-active work ethic.
  • Experience with Contract Management Software.
  • Sound professional judgment, logic, and reasoning.
  • Attention to detail and penchant for accuracy.
  • Superior problem-solving skills.
  • Strong verbal and written communication skills.
  • Highly responsive to internal and external stakeholders.
  • Efficient prioritization and manage multiple competing priorities.
  • The ability to work effectively independently and collaboratively with a team.
  • Excellent organizational and time management skills.
  • Management and security of confidential information.
  • Advanced computer skills (Microsoft Office 365 including Outlook, SharePoint, and Teams) Zoom, and Monday.com with the ability to learn and master others.

Education

  • College Degree required with a preference for a degree in business administration.
  • At least three years of executive, administrative or related experience; or any equivalent combination of education, training and experience which provides the requisite knowledge, skills, and abilities for this job, required.

Benefits

  • Medical
  • Dental
  • Vision
  • Health Savings Account or Flexible Spending Account
  • Dependent Care Assistance Program (DCAP)
  • Supplemental Health Plans for Disability, Accident & Cancer
  • Life Insurance
  • Stock Options
  • 401(k) Plan
  • Paid Time Off

The above information is intended to describe the general nature and level of work performed by an employee in this position. These statements are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of employees in this position.

Nothing in this job posting restricts management’s right to assign or reassign job duties as required. This job description is not to be construed as a guaranteed contract of employment for a definite period.

Old Glory Bank provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Company DescriptionOld Glory Bank is a 120-year-old bank from Elmore City, Oklahoma, formerly First State Bank of Elmore City, that now serves customers in all 50 states through its online and mobile banking technology. Steeped in ties to community and small-town values, Old Glory Bank is the premier pro-America and pro-Constitution bank that is committed to providing exceptional banking services to retail and business customers. Ensuring financial privacy, security, and liberty of customers is Old Glory Bank’s first priority.

At Old Glory Bank, we hire talented and enthusiastic people with a love of country and who put others ahead of themselves. Those people become part of the OGB family. We offer our team members great benefits, competitive pay, and paid time off to ensure our employees are engaged and excited to be members of the OGB family. We invest in our employees by offering a robust benefits package, stock options, and ongoing training and development with opportunities for career advancement.Company DescriptionOld Glory Bank is a 120-year-old bank from Elmore City, Oklahoma, formerly First State Bank of Elmore City, that now serves customers in all 50 states through its online and mobile banking technology. Steeped in ties to community and small-town values, Old Glory Bank is the premier pro-America and pro-Constitution bank that is committed to providing exceptional banking services to retail and business customers. Ensuring financial privacy, security, and liberty of customers is Old Glory Bank’s first priority. \r
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At Old Glory Bank, we hire talented and enthusiastic people with a love of country and who put others ahead of themselves. Those people become part of the OGB family. We offer our team members great benefits, competitive pay, and paid time off to ensure our employees are engaged and excited to be members of the OGB family. We invest in our employees by offering a robust benefits package, stock options, and ongoing training and development with opportunities for career advancement.

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