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Accounts Receivable and Collections Specialist

3 months ago

Cranston, United States Complete Staffing Solutions Full time
Job DescriptionJob Description

Keys (Must Haves)

  • 4+ years of AR and Collections experience
  • Quickbooks
  • Intermediate Microsoft Excel
  • In office 5 days a week

Job Title: Accounts Receivable Specialist
Position Overview: We are seeking a detail-oriented and experienced Accounts Receivable
Specialist to join our finance team. The Accounts Receivable Specialist will be responsible for
managing the receivables process, ensuring accurate and timely invoicing and cash posting,
monitoring outstanding accounts, and coordinating with clients/customers to resolve any billing
issues. This role requires strong organizational skills, a keen attention to detail, and the ability to
communicate effectively.
Key Responsibilities:
? Generate and send out invoices to customers accurately and on time.
? Post all cash receipts in accounting system (Quickbooks)
? Process credit card payment from customers
? Follow up on outstanding accounts receivable balances and overdue invoices.
? Reconcile discrepancies in accounts receivable and resolve billing issues promptly.
? Monitor customer account details for non-payments, delayed payments, and other
irregularities.
? Communicate with customers via phone or email to facilitate payment and resolve
disputes.
? Collaborate with the sales and customer service teams to address customer inquiries and
ensure smooth payment processes.
? Maintain accurate records and documentation of all collections activities.
? Prepare reports on accounts receivable status and aging to present to management.
? Assist in month-end closing processes related to accounts receivable.
Requirements:
? Proven experience as an Accounts Receivable Specialist.
? Solid understanding of basic accounting principles, financial data analysis, and reporting.
? Proficiency with Quickbooks software and MS Office (especially Excel).
? Excellent communication and interpersonal skills.
? Strong attention to detail and accuracy.
? Ability to prioritize and manage multiple responsibilities and multiple companies
effectively.
? Associate’s or Bachelor’s degree in Accounting, Finance, or a related field preferred.
Benefits:
? Competitive salary commensurate with experience.
? Comprehensive benefits package including company paid medical, dental, vision and life
insurance coverage.
? 401(k) retirement savings plan with company contributions.
? Paid time off and holidays.