Executive Secretary Administrative Assistant

Job DescriptionJob Description

Summary

L&G Consulting Engineers, Inc. is looking for an experienced (5+ years) Executive Secretary to perform a variety of administrative and clerical tasks in a fast paced and challenging environment. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools like Microsoft Office (Outlook, Excel & Word) and office equipment (copy machines, scanners, etc.).

 

Knowledge Qualification Requirements

· Proven experience as an Executive Secretary or similar role

· Proficient computer user, including proficient knowledge of MS Word, Excel and Outlook

· Working knowledge of common office equipment

• Excellent written and verbal communication skills
• Possesses superior attention to detail
• Highly organized; ability to prioritize projects in deadline driven environment
• Able to work productively, independently and as part of a team
• Must have excellent analytical thinking skills and problem solving abilities

· Familiarity with basic research methods and reporting techniques

• Knowledge of contract law, accounting principles and finance preferred

· Degree in business administration or relative field

Responsibilities

• Conduct research and prepare presentations or reports as assigned

· Gather, assemble, correlate, and analyze facts; prepare reports

• Efficiently arrange meetings, make travel arrangements, track action items and ensure they are completed in an accurate and timely manner. Attend meetings and keep minutes

· Answer and direct phone calls and provide general support to visitors; act as the point of contact for internal and external clients

· Write and distribute email, correspondence, memos, letters and forms

· Maintain electronic and paper records ensuring information is organized and easily accessible

• Effectively manage workload, professionally deal with challenges, which will allow achievement of organizational goals and objectives.
• Duties require a high degree of initiative, judgment, discretion, diplomacy, and knowledge of protocol. This position also requires keeping current and proficient with pertinent procedures, requirements, policies, and standard software tools

Company DescriptionL&G Consulting Engineers, Inc. (L&G) is a diverse, multi-discipline engineering company with experience in a wide variety of fields including transportation planning, highway/civil, structural/bridge, geotechnical engineering, construction management, construction materials testing, environmental document preparation & permitting, GIS services, and Right Of Way acquisition. L&G has been in existence for over 20 years and has 2 offices situated in Hidalgo County, Texas (located in the City of Mercedes and the City of Mission).Company DescriptionL&G Consulting Engineers, Inc. (L&G) is a diverse, multi-discipline engineering company with experience in a wide variety of fields including transportation planning, highway/civil, structural/bridge, geotechnical engineering, construction management, construction materials testing, environmental document preparation & permitting, GIS services, and Right Of Way acquisition. L&G has been in existence for over 20 years and has 2 offices situated in Hidalgo County, Texas (located in the City of Mercedes and the City of Mission).

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