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Legal Clerk

3 months ago

Denver, United States Tuba Group, Inc. Full time
Job DescriptionJob Description

Position Description Summary:

The Contractor shall provide all clerical services required to perform the tasks related to the support of the USAO fact witness management process by providing a variety of direct assistance to USAO Victim-Witness personnel, AUSAs, legal assistants, administrative staff, and other USAO personnel.

Responsibilities:

·       Provide witness management assistance prior to, during, and after trial.

·       Typical assignments include work directly with fact witnesses, provide assistance and support to ensure appearance for court, pre-trial conferences, and grand jury.

·       Receive visitors, field phone calls, questions and other inquiries from fact witnesses seeking information pertaining to court, pre-trial conferences, grand jury appearances and expense reimbursement.

·       Obtain pertinent information for files and documents necessary to arrange witness travel and reimbursements. Initiate contact/notify fact witnesses concerning travel arrangements, appearance date/time, and determine any special circumstances or needs of the fact witness.

·       Use judgment to determine when AUSA should be notified of special circumstances or needs of fact witnesses.

·       Confer with AUSA concerning fact witness appearance and special circumstances regarding witnesses (special authorizations, international witnesses, military/federal employee witnesses, or hostile witnesses).

·       Complete and submit proper documentation for special authorizations and obtain prior approval before proceeding with travel arrangements.

·       Prior to fact witness’ appearance, ensure all travel documents and appearance date and time have been provided to witness.

·       Make necessary arrangements for fact witness travel and lodging according to Department of Justice and USAO policies and procedures.

·       Meet with fact witnesses upon arrival to designated hearing or pre-trial conference, offer and perform courtroom orientation, accompany witness to court, ensure a safe waiting area is available, and collect necessary documentation and signatures for fact witness reimbursement documents.

·       Prepare and submit documentation for fact witness reimbursement, i.e. witness vouchers and other required documentation for fact witnesses. Furnish requested information concerning pending and completed fact witness vouchers.

·       Gather required documentation and reconcile Government Travel Accounts, obtain information, confer, and coordinate with the Court, Probation, Pretrial, U.S. Marshals Service, investigative agencies, and other counterparts, when necessary.

·       Complete variable aspects of recurring documents in conformance with the rules governing their style and format.

·       Compose original letters that do not require legal interpretations but require a good working knowledge of legal procedures and specialized terminology relevant to fact witness laws and regulations.

·       Perform general office procedures pertaining to fact witness management, including, but not limited to establish and maintain a variety of fact witness files, documents and databases; assemble documents and other information for fact witness file material and retention in accordance with established procedures and Department of Justice regulations; if requested, establish and maintain calendar and/or database of active and pending fact witness appearances; track hearings, trial dates, grand jury and scheduling conferences: perform other administrative and logistical fact witness management related duties as required/assigned.

Skills and Experience:

·       Good communication skills.

·       Provide word processing and data entry/retrieval.

·       Ability to review and analyze data and information from multiple sources.

·       Ability to establish case/project files.

·       Ability to enter and retrieve data from databases.

·       Ability to prepare and format management reports.

·       Ability to manipulate, transfer, compute and print information.

·       Ability to prepare and correct reports and correspondence using word processing software.

·       Schedule appointments.

·       Answer inquiries regarding case-related information as maintained in the database.

·       Answer inquiries regarding case-related status.

·       Obtain additional information from other agencies/organizations.

·       Maintain internal status information on the disposition of designated information, files, and assets.

·       Assure information is accurate and perform analytical computations necessary to process data.

·       Provide administrative information and assistance concerning case or file to other agencies or organizations.

Education:

·       High school Diploma is required, undergraduate degree is preferred.

Company DescriptionTuba Group is a small federal contracting business and a CMMI® Level 3 Rated, ISO9001:2015 certified organization. with a primary focus in accounting, financial, systems, technical, engineering, administrative, management, and subject matter expertise. Our mission is to provide value-added solutions that contribute to the success of government agencies, small businesses and independent professionals by leveraging the skill and talent our most valuable resources - our people.Company DescriptionTuba Group is a small federal contracting business and a CMMI® Level 3 Rated, ISO9001:2015 certified organization. with a primary focus in accounting, financial, systems, technical, engineering, administrative, management, and subject matter expertise. Our mission is to provide value-added solutions that contribute to the success of government agencies, small businesses and independent professionals by leveraging the skill and talent our most valuable resources - our people.