Contracts and Closing Coordinator

1 month ago

Riverview, United States Homes By West Bay LLC Full time
Job DescriptionJob Description

Job Summary

The Contracts and Closing Coordinator is the central point of all paperwork throughout the sales and construction process and is the voice of Homes by WestBay for notifying the customer, lender, and Title Company when a closing date has been set.

Duties and Responsibilities:

  • Audits all sales contracts and addenda in accordance with Company policy.
  • Distributes and files all sales contracts and addenda in accordance with Company policy.
  • Tracks, collects, and documents all earnest money deposits received.
  • Updates and prepares the weekly backlog and deposit reports.
  • Prepares contract addenda for any special purpose for the Sales Team in accordance with approval from Company Management
  • Prepares all closing date correspondence between Homes by WestBay and the customer.
  • Coordinates all closings between the construction, buyer, lender, and Title Company
  • Prepares all cancellation and default correspondence as required.
  • Ensures confidentiality and controls access to sensitive information, such as Buyer loan information.
  • Tracks all pre-qualification and loan commitments for customers in backlog.
  • Prepares appraisal comparables for all homes in backlog.
  • Reviews and approves all closing statements from the Title Company prior to the closing appointment.
  • Responds to inquiries and requests for information requiring knowledge of departmental and company policies and procedures.
  • Serves as internal resource to administrators or staff on sales contracts and company procedures.
  • Research information, as requested, and relays official interpretations.
  • Implements changes or enhancements to procedures to improve productivity, efficiency, and service.
  • Performs other related duties as assigned or requested.

Job Qualifications:

  • Associates degree required or combination of experience/education as substitute for minimum education.
  • Minimum Experience of 2 Years
  • Bachelor's Degree in business, finance or related preferred
  • Preferred Experience of 3 Years

Competencies:

  • Problem Solving - Identifies and resolves problems in a timely manner; Gathers and analyzes information; Develops alternative solutions; Uses reason.
  • Customer Service - Manages difficult customer situations; Responds promptly to
  • customer needs; Responds to requests for service and assistance.
  • Oral Communication - Speaks clearly and eloquently; Listens and gets clarification when necessary; Responds informatively to questions.
  • Written Communication - Writes clearly and concisely; Edits work for spelling and grammar; Varies writing style to meet needs; Reads and interprets written information.
  • Planning/Organizing - Prioritizes and plans work activities; Uses time efficiently.
  • Judgment - Exhibits sound and accurate judgment; Supports and explains reasoning for decisions; Includes appropriate people in decision-making process; Makes timely decisions.
  • Dependability - Follows instructions; Takes responsibility for own actions; Completes tasks on time.
  • Initiative - Seeks increased responsibilities; Seeks developmental growth; Solicits feedback regularly.
  • Culture – Consistently promotes company culture and Mission Statement

The statements above are intended to describe the general nature and level of work performed by people assigned to the jobs in the program. Other duties may be assigned as needed. Reasonable accommodations may be made to enable individuals with disability to perform essential functions.

Homes by WestBay is an Equal Opportunity Employer

  • Purchasing Coordinator

    2 days ago

    Riverview, United States Homes By West Bay LLC Full time

    Job DescriptionJob DescriptionHomes by WestBay & Casa Fresca Homes offer a new kind of home building experience with a focus to deliver an exceptional homebuilding experience at an outstanding value. Recognized both nationally and regionally for our award-winning new home designs, we offer new single-family homes for sale throughout the finest new...

  • Purchasing Coordinator

    5 hours ago

    Riverview, United States Homes By West Bay LLC Full time

    Job DescriptionJob DescriptionHomes by WestBay & Casa Fresca Homes offer a new kind of home building experience with a focus to deliver an exceptional homebuilding experience at an outstanding value. Recognized both nationally and regionally for our award-winning new home designs, we offer new single-family homes for sale throughout the finest new...

  • HR Coordinator

    6 days ago

    Riverview, United States Dobbs Equipment Full time

    Job DescriptionJob DescriptionJob Title: HR Coordinator Reports To: Director of Human ResourcesDepartment: Admin, (10), Non-ExemptLocation: RiverviewSummary of Primary Functions: The HR Coordinator will perform administrative tasks and services to support effective and efficient operations of the organization's human resource department. This role will...

  • HR Coordinator

    22 hours ago

    Riverview, United States Dobbs Equipment Full time

    Job DescriptionJob DescriptionJob Title: HR Coordinator Reports To: Director of Human ResourcesDepartment: Admin, (10), Non-ExemptLocation: RiverviewSummary of Primary Functions: The HR Coordinator will perform administrative tasks and services to support effective and efficient operations of the organization's human resource department. This role will...

  • Inventory & Rental Coordinator

    2 weeks ago

    Riverview, United States Dobbs Equipment, LLC Full time

    Job Title: Inventory & Rental Coordinator Reports To: Vice President – Inventory & Rental Department: Sales, Exempt Location: Riverview Summary of Primary Functions: This position is responsible for ordering and receiving all equipment for rental and sales, overseeing and reconciling equipment and audits, financial reporting of rental and sales fleet....

  • Inventory & Rental Coordinator

    1 week ago

    Riverview, United States Dobbs Equipment Full time

    Job DescriptionJob DescriptionJob Title: Inventory & Rental CoordinatorReports To: Vice President – Inventory & RentalDepartment: Sales, ExemptLocation: Riverview Summary of Primary Functions: This position is responsible for ordering and receiving all equipment for rental and sales, overseeing and reconciling equipment and audits, financial reporting of...

  • Inventory & Rental Coordinator

    17 hours ago

    Riverview, United States Dobbs Equipment Full time

    Job DescriptionJob DescriptionJob Title: Inventory & Rental CoordinatorReports To: Vice President – Inventory & RentalDepartment: Sales, ExemptLocation: Riverview Summary of Primary Functions: This position is responsible for ordering and receiving all equipment for rental and sales, overseeing and reconciling equipment and audits, financial reporting of...

  • Shift Leader

    1 week ago

    Riverview, United States Coffee And Bagel Brands Full time

    Brand: Einstein Bros. Bagels Breakfast with us, and dinner with your loved ones! At Einstein Bros. Bagels, we believe in the bagel, and we've been baking bagels fresh daily since 1995. We believe that our bakeries do more than just make the best breakfast in the neighborhood. We guarantee two things: First, to spread a little more joy and happiness in the...

  • Shift Leader

    18 hours ago

    Riverview, United States Coffee And Bagel Brands Full time

    Brand: Einstein Bros. Bagels Breakfast with us, and dinner with your loved ones! At Einstein Bros. Bagels, we believe in the bagel, and we've been baking bagels fresh daily since 1995. We believe that our bakeries do more than just make the best breakfast in the neighborhood. We guarantee two things: First, to spread a little more joy and happiness in the...

  • Shift Leader

    6 days ago

    Riverview, United States Coffee And Bagel Brands Full time

    Brand: Einstein Bros. Bagels Breakfast with us, and dinner with your loved ones! At Einstein Bros. Bagels, we believe in the bagel, and we've been baking bagels fresh daily since 1995. We believe that our bakeries do more than just make the best breakfast in the neighborhood. We guarantee two things: First, to spread a little more joy and happiness in the...

  • Shift Leader

    1 day ago

    Riverview, United States Coffee And Bagel Brands Full time

    Brand: Einstein Bros. Bagels Breakfast with us, and dinner with your loved ones! At Einstein Bros. Bagels, we believe in the bagel, and we've been baking bagels fresh daily since 1995. We believe that our bakeries do more than just make the best breakfast in the neighborhood. We guarantee two things: First, to spread a little more joy and happiness in the...

  • Hair Stylist

    2 weeks ago

    Riverview, United States Pigtails and Crewcuts-Valrico Full time

    Job DescriptionJob DescriptionAre you searching for a position that is fun and rewarding? We are a family owned national children's concept salon new to the area. We are searching for new and seasoned hair stylists to create a positive and fulfilling atmosphere. There is opportunity for growth within the salon!Job Benefits- A fun and collaborative...

  • Hair Stylist

    1 day ago

    Riverview, United States Pigtails and Crewcuts-Valrico Full time

    Job DescriptionJob DescriptionAre you searching for a position that is fun and rewarding? We are a family owned national children's concept salon new to the area. We are searching for new and seasoned hair stylists to create a positive and fulfilling atmosphere. There is opportunity for growth within the salon!Job Benefits- A fun and collaborative...

  • Demand Planner

    1 week ago

    Riverview, United States Piramal Group Full time

    Job DescriptionPOSITION SUMMARY.Piramal Pharma Solutions' North America region is seeking a qualified Demand Planner to join our Supply Chain team. The Demand planner will be responsible for preparing the global monthly demand within PPS North America region. This position will be responsible for the development and maintenance of global demand forecasts...

  • Per Diem

    1 week ago

    Riverview, United States Sanitas Full time

    Job DetailsJob Location Tampa - Riverview - Riverview, FL Position Type Full Time Education Level High School Travel Percentage Up to 5% Job Category Clinical Operations Description Sanitas is a global healthcare organization expanding across United States. Our services include primary care, urgent care, nutrition, lab, diagnostic, health care education and...

  • Per Diem

    5 hours ago

    Riverview, United States Sanitas Full time

    Job DetailsJob Location Tampa - Riverview - Riverview, FL Position Type Full Time Education Level High School Travel Percentage Up to 5% Job Category Clinical Operations Description Sanitas is a global healthcare organization expanding across United States. Our services include primary care, urgent care, nutrition, lab, diagnostic, health care education and...

  • Accounting Assistant

    3 weeks ago

    Riverview, United States Suncoast Community Health Center Full time

    High School Diploma/GED required. One year of experience in Accounts Payable or Accounting. Ability to plan, organize and coordinate multiple assignments with deadlines Computer literate with Microsoft Office and Internet Explorer or similar. Good communication skills and works well with others. Must be able to work independently and meet...

  • Staff Accountant

    2 weeks ago

    Riverview, United States RIZZETTA & COMPANY INC Full time

    Job DescriptionJob DescriptionSummaryThe staff accountant is instrumental in the delivery of accounting services to our clients. They are responsible for full charge accounting for their portfolio. They are involved in cash management and interaction with the District Managers and the clients. Essential FunctionsResponsible for full-charge client accounting...

  • Staff Accountant

    2 weeks ago

    Riverview, United States RIZZETTA & COMPANY INC Full time

    Job DescriptionJob DescriptionSummaryThe staff accountant is instrumental in the delivery of accounting services to our clients. They are responsible for full charge accounting for their portfolio. They are involved in cash management and interaction with the District Managers and the clients. Essential FunctionsResponsible for full-charge client accounting...

  • Staff Accountant

    2 weeks ago

    Riverview, United States RIZZETTA & COMPANY INC Full time

    Job DescriptionJob DescriptionSummaryThe staff accountant is instrumental in the delivery of accounting services to our clients. They are responsible for full charge accounting for their portfolio. They are involved in cash management and interaction with the District Managers and the clients. Essential FunctionsResponsible for full-charge client accounting...