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Job Title: HR Coordinator

Reports To: Director of Human Resources

Department: Admin, (10), Non-Exempt

Location: Riverview

Summary of Primary Functions:

The HR Coordinator will perform administrative tasks and services to support effective and efficient operations of the organization's human resource department. This role will be responsible for record-keeping, file maintenance, and HRIS data entry. This position monitors all employee requests that come to the HR department and responds to or directs questions to the appropriate individual to maintain positive employee relations. The HR Coordinator will be responsible for providing excellent customer service to all internal and external customers.

Essential Functions and Responsibilities: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. (Other duties may be assigned)

• Maintains accurate and up-to-date human resource files, records, and documentation.
• Performs customer service functions by answering employee requests and questions.
• Maintains the integrity and confidentiality of human resource files and records.
• Prepares new-employee files via electronic Onboarding in the HRIS
• Completes Forms I-9, verifies I-9 documentation and maintains I-9 files.
• Performs periodic audits of HR files and records to ensure that all required documents are collected and filed appropriately.
• Provides clerical support to the HR department.
• Assists with the processing of job changes and terminations.
• Assists with annual EEO-1 reporting and other government required reports.
• Assists with the preparation of the performance review process.
• Conducts or assists with new hire orientation.
• Assists with planning and execution of special events such as benefits enrollment, organization-wide meetings, employee recognition events, holiday parties, and retirement celebrations.
• Assists or prepares correspondence as requested.
• Processes mail.
• Prepares purchase orders for the human resource office.
• May assist with the preparation of human resource reports such as attendance, new hire, and turnover reports.
• Proofreads and types documents and correspondence produced by the department.
• Performs other projects as assigned.

Qualifications: The requirements listed below are representative of the knowledge, skill, and/or ability required.

• HR experience
• Administrative experience
• ADP experience is preferred but not required.

Education, Skill, and/or Experience Requirements:

• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills with the ability to manage relationships, both internally and externally, and holding teammates and customers accountable.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Ability to function well in a fast-paced environment.
• Proficient with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, SharePoint) or related software.
• Working understanding of human resource principles, practices, and procedures.
• Associate's degree in a related field or 2+ years’ experience in administrative support experience of an increasingly responsible nature with general business knowledge and the ability to work with critical and confidential information is required.
• Proven ability to maintain confidential information.
• ADP experience is preferred but not required.
• Bilingual is preferred but not required.
• Organization and communication skills must be highly developed.
• Computer skills, including Excel, Word, and PowerPoint need to be good and broad based and strong customer service skills need to be apparent.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. While performing the duties of this job, the employee is occasionally exposed to wet and/or humid conditions, moving mechanical parts, and outside weather conditions. The noise level in the work environment is usually quiet.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to stand; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee frequently is required to sit and walk. The employee may lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, and color vision.

We’re an Equal Employment Opportunity and Affirmative Action Employer:

Dobbs Equipment is an Equal Employment Opportunity (EEO) and Affirmative Action employer. We are committed to providing an environment free of discrimination, harassment, and retaliation both for our employees and applicants. We make all employment related decisions on the basis of an individual’s qualifications and job performance. We recruit, hire, promote, train, transfer, and make compensation decisions without regard to race, religion, color, creed, national origin, ancestry or citizenship status, sex, sexual orientation, gender, genetic information, marital status, pregnancy status, age, disability, protected veteran status, or any other characteristic protected by federal, state or local law.

Notice to Applicants: We participate in E-Verify in the United States.

Drug Free and Alcohol-Free Workplace Notice.

Dobbs Equipment is an Equal Opportunity and At-Will Employer.