Executive Admin

1 month ago

New York, United States Momentum Resource Solutions Full time
Job DescriptionJob Description

Our client, a multinational investment firm, is searching for an Administrative Assistant. This is a contract role, where employees are required onsite full time. The full job description is as follows:

 

Job Type: 6+ month contract renewable

Location: NYC

 

About the role:

  • We are seeking a Senior Executive Assistant based in our Global Banking & Markets Division.
  • As a Senior Executive Assistant you will be responsible for providing extensive administrative support to C-Suite Executives.
  • This role works within a team of assistants supporting various groups within the Division.
  • However, there is an expectation that the successful candidate will learn quickly and become self-sufficient after training and experience on the job, and then if strong performance permits, move into a more role to support more senior bankers.

 

The duties of the role include, but are not limited to:

  • ​Extensive calendar management for bankers
  • Coordinating and scheduling of meetings and conference calls across multiple time zones
  • Managing high volume of phone calls and emails, relaying information in a timely manner
  • Coordinating room bookings for internal/external meetings and VCs/Zooms across multiple locations
  • Coordinating travel arrangements for the team, including:
    • Visa applications
    • International flight & accommodation bookings
    • Car bookings
    • Expense management and preparation
    • Taking on ad hoc tasks while maintaining workflow
    • Supporting teams in day to day issues, needs and queries
    • Providing phone / vacation coverage for colleagues

 

Skills:

  • Strong Microsoft Word, Excel and Outlook skills
  • Able to prioritize a variety of time-sensitive tasks
  • Demonstrates dependability and high attention to detail along with the ability to multi-task
  • Displays a consistent, professional degree of communication skills in person, on phone and by e-mail to various levels
  • Comfortable working with people at all organizational levels, internally and externally.
  • Must be a team player that works well under pressure within a changing environment
  • Flexible and adaptable to work and support across multiple teams
  • Be resourceful and able to use own initiative in solving issues
  • Proactive attitude when managing diaries.
  • Discretion to deal with confidential business matters
  • Friendly and approachable with a “can do" attitude

 

Education:

  • Bachelor's Degree Preferred​

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