Accounts Receivable Clerk

4 weeks ago

Warwick, United States HCH ENTERPRISES LLC Full time
Job DescriptionJob Description

HCH Enterprises is seeking an Accounts Receivable Clerk. This is a temporary position.

Onsite availability, Monday through Friday, in Warwick, RI.

The Accounts Receivable Clerk will ensure timely and accurate collection of payments from customers. This position requires strong attention to detail, excellent communication skills, and the ability to work collaboratively with internal teams and external clients. The accounts receivable clerk will support the finance department by managing the invoicing process, bank reconciliation, maintain and update payroll journals, accounts reconciliation and resolving any issues or disputes that may arise.

Accounts Receivable Responsibilities

  1. Ensure that invoices are prepared and sent to customers/vendors in a timely and accurate manner, based on sales orders and contracts.
  2. Monitor customer/vendor accounts to ensure that payments are correctly applied and received in a timely fashion.
  3. Utilize various communication channels, such as phone calls, emails, and letters, to follow up with customers and collect outstanding payments.
  4. Investigate and resolve any payment discrepancies or disputes in a professional and timely manner.
  5. Work closely with the sales team and other internal stakeholders to address customer concerns and ensure that issues are resolved promptly.
  6. Keep accurate records of customer/vendor interactions and transaction details within the accounting system.
  7. Distribute monthly statements to customers/vendors to keep them informed of their outstanding balances.
  8. Generate financial reports related to accounts receivable, including aging reports, cash collections, and bad debt analysis.
  9. Collaborate with the credit department to assess the creditworthiness of new and existing customers and establish appropriate credit limits.
  10. Assist with month-end and year-end closing activities by preparing reconciliations and reports for management.

Accounts Receivable Required Skills

  1. Strong attention to detail and ability to work with numbers accurately.
  2. Excellent written and verbal communication skills to effectively interact with customers and internal teams.
  3. Proficiency in using accounting software and Microsoft Office Suite, particularly Excel, for data entry, analysis, and reporting.
  4. Strong problem-solving skills to identify and resolve payment discrepancies or issues.
  5. Ability to prioritize tasks and manage time effectively to meet deadlines.
  6. Excellent organizational skills and ability to maintain accurate and up-to-date records.
  7. Knowledge of accounting principles and understanding of accounts receivable processes.
  8. Ability to work independently and collaboratively within a team environment.

Required Qualifications:

  1. High school diploma or equivalent or bachelor’s degree in accounting or finance is preferred.
  2. Proven experience in accounts receivable or a related field.
  3. Familiarity with financial accounting software, such as QuickBooks
  4. Experienced with Oracle, Excel
  5. Basic knowledge of financial statements and reporting.
  6. Strong problem-solving and analytical skills.
  7. Excellent attention to detail and accuracy.
  8. Effective communication and interpersonal skills.
  9. Ability to work with confidential information and maintain high levels of professionalism and integrity.

 

Onsite availability required in Warwick, RI, Monday through Friday. This is a temporary position. Hourly rate negotiable based off of experience.

COMPANY OVERVIEW

HCH Enterprises, LLC (HCH) is a solutions-oriented staffing, consulting, project management and IT service provider. Our mission is to help governments and partners make life better for everyone by centering equity in the delivery of our consulting, staff augmentation, and information technology services. HCH is certified as a Minority Owned, Disadvantaged and Small Business Enterprise (MBE/DBE/SBE). We hold security clearance with the U.S. Government and have the ability to provide our services in classified environments. At HCH, we believe our work benefits from the diverse perspectives of our employees. As such, HCH celebrates inclusion and is committed to being an Equal Opportunity Employer.

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