Payroll Administrator

Job DescriptionJob Description

Position Summary:

Payroll Admin Responsibilities:

• Responsible for administration of all payroll functions to ensure a timely and accurate bi-weekly payroll processing.
• Research and resolve payroll issues quickly and efficiently while escalating as needed.
• Review and resolve time and attendance discrepancies.
• Ensures all federal, state and local tax compliance notices are processed properly.
• Participation in year-end activities, reconcile and distributes W2 & 1099 forms as required.
• Proactively identify payroll improvement processes through the use of the system delivery tools.
• Define best practices for monthly, quarterly and annual reporting for management.
• Process timesheets and expenses for all consultants – US Based and International for a bi-weekly and monthly payroll.
• Research and resolve payroll issues in a professional manner quickly and efficiently while escalating as needed. This will include interaction with consultants directly or via email.
• Review and resolve time and attendance discrepancies.
• Manage on-boarding/off-boarding of STG staff and consultants. Work with sales and recruiting staff for paperwork processing. Set up in payroll system and manage storage of employee records.

Office/HR Manager Responsibilities:

• Manage all aspects of HR including maintenance of employee and consultant payroll records, on-boarding/off-boarding, employee changes, garnishments, PTO.
• Provide administrative support for management, sales and recruiting where needed.
• General management of the overall flow and function of the STG office.
• Overall support of the management team and STG staff.
• STG is a growing company. Job responsibilities associated with this position may change and evolve as a result.

Payments Administrator & Back-Office Coordinator Skills and Qualifications:

• Results oriented self-starter with a strong motivation to achieve set goals.
• Demonstrated aptitude for problem solving.
• Strong attention to detail.
• Ability to manage multiple tasks simultaneously.
• Ability to work in a fast-paced, deadline driven and sometimes-stressful environment.
• Maintain positive and cooperative rapport with staff, management and consultants.
• Possess the ability to work both independently and manage time efficiently.
• Ability to work in a group, extract department appropriate tasks and execute those tasks.
• Strong verbal and written communication skills.
• Ability to handle sensitive and confidential information.
• Willingness to participate in learning and growth opportunities within the outside the Company.
• Ability to work in compliance with Company policies and procedures.
• Ability to work established schedule and other hours as needed.
• Proficiency using Microsoft Office Suite applications. Knowledge of Paylocity and JobDiva software a plus.
• Bachelors Degree or 5+ years payroll administration experience.
• Must maintain a valid drivers license and insurance.

Special Projects:

• Workflow analysis to establish best practices in PY, HR, A/R and any other areas you believe makes sense.
• Integrate JobDiva with Paylocity for payroll & expense data entry.
• Integrate JobDiva to Quickbooks, for invoicing.
• Other projects as needed.

Physical Requirements:

• Must be able to perform the essential functions of the job. The Company will make reasonable accommodations to facilitate the ability to perform essential job functions.

Attendance:

• Daily attendance at the Portsmouth, NH office is required.

Company DescriptionSpencer Thomas Group is the little company that has helped many of the world’s largest pay their employees. After 25 years, we are leaders in the field of Human Capital Management with a very impressive track record in global payroll. Today, we are a trusted partner of leading HCM providers. We bring deep understanding and expertise to our clients through our extensive network of subject matter experts located around the world. If you’ve ever received a paycheck, there was magic behind the scenes that ensured you were paid on-time and accurately....it just may have been Spencer Thomas GroupCompany DescriptionSpencer Thomas Group is the little company that has helped many of the world’s largest pay their employees. After 25 years, we are leaders in the field of Human Capital Management with a very impressive track record in global payroll. Today, we are a trusted partner of leading HCM providers. We bring deep understanding and expertise to our clients through our extensive network of subject matter experts located around the world. If you’ve ever received a paycheck, there was magic behind the scenes that ensured you were paid on-time and accurately....it just may have been Spencer Thomas Group

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