Administrative Assistant

3 weeks ago

Cleveland, United States Diocese of Cleveland Full time
Job DescriptionJob Description

Position Announcement
The Catholic Diocese of Cleveland
Administrative Assistant, Secretariat for Catechetical Formation
Full-time, Non-Exempt


PRIMARY FUNCTION
The Secretariat for Catechetical Formation witnesses to the Gospel through the evangelizing and
catechizing mission of the Catholic Church. Empowered by a living experience of Jesus Christ, we
accompany and develop leaders to form missionary disciples transforming the church and the world through
the values of dignity of person, stewardship and service. This position exists to assist in fulfilling the
mission of the Secretariat for Catechetical Formation: to commit our expertise, experience, and energies to
lead and serve those who are carrying out the catechetical ministries within the Diocese of Cleveland. In
carrying out this mission, the incumbent provides administrative and coordinating support for the
Catechetical Team, Director of Catholic Identity and Newman Campus Ministry.

RESPONSIBILITIES:
 Provides high level, professional, administrative, secretarial and clerical support to the Secretary
for Catechetical Formation and as needed, provides such support for other Directors in the
Secretariat including Catholic Identity and Newman Campus Ministry.
 Plan, prioritize, and organize the diversified office support needs, collaborating with and
delegating to other administrative support staff.
 Establish positive professional relationships with the various stakeholders with which the
Secretariat/Office connects and collaborates.
 Prepare general correspondence, operate a variety of office technology hardware and software,
file, copy, and answer phones.
 Provide welcome and hospitable reception to visitors and staff.
 Prepare regular announcements from the Secretariat, and other announcements as needed.
 Using Diocesan and Office of Catechetical Formation protocol, track correspondence and
maintain proper file retention.
 Assist with planning and coordinating meetings, seminars, and other events.
 Keep accurate calendars for the Secretary and assist with tracking schedules for various staff.
 Maintain accurate electronic files, maintain staff files, and financial files.
 Facilitate financial payments, and maintain budget and expense accounts. Facilitate and process
check requests and deposits.
 Update the Diocesan Directory as needed and assist with statistics on personnel, parish
catechetical programming and activities of the Secretariat.
 Coordinate timely submissions to the Diocesan Memorandum on behalf of the Secretariat.
 Preparation in Catechetical Media grant applications. Collection and organization of submissions
and communicating awards to recipients.

QUALIFICATIONS:
 Familiarity of the Catholic Church, Catholic faith formation, and the traditions, values, and
teachings of the Catholic Church.
 Associate’s Degree or two years of higher education. Bachelor’s degree or equivalency
preferred.
 Minimum of two (2) years training in business, office administration, or secretarial
responsibilities.
 Fluency in Spanish (speaking and writing) is encouraged.
 Demonstrated ability to work with highly confidential and sensitive information, and to handle
calls and contacts of sensitive nature specific to the Secretariat.
 Excellent skills in preparing and formatting written correspondence and documents.
 Experience and proficiency with a variety of software, data management, websites, etc.
 Excellent telephone and interpersonal skills.
 Dependability and accuracy in completing work assignments in a timely manner.
 Capacity and enthusiasm for being flexible and collaborative with other staff members.
 Dedicated to providing a highly professional experience and to participating in an office
environment of respect, courtesy, and diplomacy.
 Professionally and compassionately manage calls and contacts of sensitive nature.

Please submit cover letter, resume, and fully completed Diocese of Cleveland Employment Application.
Position will remain open until filled.

 

Company DescriptionThe Catholic Diocese of Cleveland was founded on April 23, 1847. Under the leadership of Bishop Edward C. Malesic, It is the twenty-third largest diocese in the United States. The diocese encompasses the counties of Cuyahoga, Summit, Lorain, Lake, Geauga, Medina, Wayne and Ashland. There are more than 692,000 Catholics in the Diocese, and Catholic Charities- Diocese of Cleveland is one of the largest diocesan systems of social services in the world. There are 185 parishes, 107 Catholic schools, 1 pastoral center and 1 mission office within the diocese. The cathedral is the Cathedral of St. John the Evangelist, located in downtown Cleveland.Company DescriptionThe Catholic Diocese of Cleveland was founded on April 23, 1847. Under the leadership of Bishop Edward C. Malesic, It is the twenty-third largest diocese in the United States. The diocese encompasses the counties of Cuyahoga, Summit, Lorain, Lake, Geauga, Medina, Wayne and Ashland. There are more than 692,000 Catholics in the Diocese, and Catholic Charities- Diocese of Cleveland is one of the largest diocesan systems of social services in the world. There are 185 parishes, 107 Catholic schools, 1 pastoral center and 1 mission office within the diocese. The cathedral is the Cathedral of St. John the Evangelist, located in downtown Cleveland.

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