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Global Banking

4 months ago

Chicago, United States Russell Tobin Full time
Job DescriptionJob Description

Job Description: Global Banking & Markets - Classic - Administrative Assistant

Department: JBA Classic - Assistant
Job Category: Administrative
Job Title: Global Banking & Markets - Classic - Administrative Assistant

Pay range: $21.00/hour - $24.00 /hour (based on experience)

Description: A global financial company is seeking a Junior Banker Assistant. Our Junior Banker Assistants are responsible for providing extensive administrative support to 25+ Junior Bankers at Analyst, Associate up to Junior VP level.

This role works within a team of assistants supporting various bankers within an industry group team. The Junior Assistant will be provided with full training alongside ongoing support from their Team Supervisor during the engagement. This is a demanding role which requires extensive support from a highly competent, proactive, independent, and process-driven individual. Experience of working in a remotely managed environment is a bonus.

As a division, our strategic objectives include:

  • To be the world's pre-eminent investment bank – trusted advisor, financier, and risk manager for our clients on their most important transactions
  • Build long-term relationships with clients and bring them world-class execution by “delivering the firm” over time
  • Drive superior returns for our stakeholders
  • Be the employer of choice for all career levels by providing a highly dynamic, meritocratic, diverse and rewarding workplace

Duties:

  • Coordinating and scheduling meetings and conference calls across multiple time zones
  • Managing a high volume of phone calls and emails, relaying information in a timely and accurate manner
  • Calendar management for bankers (Associate level+)
  • Coordinating room bookings for internal/external meetings and VCs across multiple locations
  • Coordinating travel arrangements for the team, including Visa applications, International flight and accommodation bookings, Car bookings
  • Expense processing and timely expense management
  • Invoice processing
  • Taking on ad hoc tasks while maintaining workflow
  • Supporting teams in day-to-day issues, needs, and queries
  • Providing phone/holiday coverage for colleagues

Skills:

  • Excellent Microsoft Word, Excel, and Outlook skills
  • Able to manage competing time-sensitive priorities and tasks
  • Demonstrates dependability and high attention to detail along with the ability to multi-task
  • Displays a consistent, professional degree of communication skills in person, on the phone, via Zoom, and by email at various levels
  • Comfortable working with people at all organizational levels, internally and externally
  • Must be a team player that works well under pressure within a changing environment
  • Flexible and adaptable to work and support across multiple teams
  • Be resourceful and able to use own initiative in solving issues
  • Proactive attitude when managing diaries
  • Discretion to deal with confidential business matters
  • Friendly, polite, and approachable with a “can do” attitude
  • Zero to one years of experience

Hours of Work: Monday to Friday 9:00 am to 5:00 pm onsite.

Company DescriptionRussell Tobin is an equal-opportunity employer and values diversity in the workplace. We do not discriminate based on race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.Company DescriptionRussell Tobin is an equal-opportunity employer and values diversity in the workplace. We do not discriminate based on race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.