Legal Front Desk Receptionist

4 weeks ago

Birmingham, United States Pridestaff Full time
Job DescriptionJob Description

PrideStaff has clients in the area searching for experienced, proven individuals to assist with temporary, temporary-to-hire and direct hire positions. We are looking for people who are professional and who can represent any company well.

PrideStaff can offer you a wide-range of rewarding career options. Whether you prefer the freedom and variety of temporary work or the enjoyment of a full-time position, PrideStaff can help you find the job that best matches your skills and interests. With PrideStaff, you will be treated fairly, with courtesy and respect. Work with a Staffing and Recruiting agency that works for you

Duties may include:

  • Ability to perform a variety of administrative functions.
  • Answer multiple call lines.
  • Must be able to work in a fast paced environment.
  • Must be able to schedule appointments and provide information to callers.
  • Ability to compose memos and conduct research as needed for special projects
  • Relying on instructions and pre-established guidelines to perform the functions of the job.
  • Ability to works under immediate supervision, as needed.

Job Requirements

  • Must have experience with Microsoft Office, Word, and Excel.
  • Experience as a Receptionist or Administrative Assistant required.
  • Customer Service Friendly.
  • Ability to multi-task in a fast paced environment.
  • Ability to stay calm under pressure.
  • Must have a positive attitude and seek solutions independently or collectively to possible issues that may arise.
  • Must have a year or more of recent and relevant experience.
  • Exceptional verbal, written, and interpersonal communication.
  • Proactive, Self-Starter, and independent thinker.
  • Strong organizational skills, ability to lead, multi-task and attention to detail.
  • Must be able to work well under pressure.

PrideStaff has clients in the area searching for experienced, proven individuals to assist with temporary, temporary-to-hire and direct hire positions. We are looking for people who are professional and who can represent any company well.

PrideStaff can offer you a wide-range of rewarding career options. Whether you prefer the freedom and variety of temporary work or the enjoyment of a full-time position, PrideStaff can help you find the job that best matches your skills and interests. With PrideStaff, you will be treated fairly, with courtesy and respect. Work with a Staffing and Recruiting agency that works for you

Responsibilities:

  • Welcomes guests and clients by greeting them in person or on the telephone; answering or directing inquiries.
  • Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics; coordinating case preparation.
  • Conserves attorneys time by reading, researching, reviewing, verifying, and routing correspondence, reports and legal documents; drafting letters and documents; collecting and analyzing information; initiating telecommunications; organizing client conferences, and attorney meetings; scheduling couriers, court reporters, expert witnesses, and other special functions; coordinating preparation of charts, graphs, and other courtroom visuals; preparing expense reports.
  • Maintains attorney calendar by planning and scheduling conferences, teleconferences, dispositions, and travel; recording and monitoring court appearance dates, pleadings, and filing requirements; monitoring evidence-gathering; anticipating changes in litigation or transaction preparation requirements.
  • Represents attorney by communicating and obtaining information; following-up on delegated assignments; knowing when to act and when to refer matters to attorney.
  • Generates revenues by documenting and inputting attorney billable time and reimbursable expenses; preparing invoices; tracking payments.
  • Maintains client confidence by keeping client/attorney information confidential.
  • Provides historical reference by developing and utilizing filing and retrieval systems; recording meeting discussions; maintaining transcripts; documenting and maintaining evidence.
  • Maintains office supplies by checking stocks; placing and expediting orders; evaluating new products.
  • Ensures operation of equipment by completing preventive maintenance requirements; calling for repairs.
  • Updates job knowledge by participating in educational opportunities; reading professional publications; maintaining personal networks; participating in professional organizations.
  • Enhances department and organization reputation by accepting ownership for accomplishing new and different requests; exploring opportunities to add value to job accomplishments.

Requirements

  • Must have good customer/client relations experience.
  • Must be proactive and assertive.
  • Must be well-spoken with good communication skills.
  • Must be able to pass a Microsoft Word, Data Entry and Writing test.
  • Must have the ability to solve analytical issues and/or problems.
  • Must be highly detailed and organized.
  • Working knowledge of document management software systems.
  • Candidate must be highly organized, detail-orientated and proactive.
  • Must be energetic and work at a fast pace.
  • Must be professional.
  • Must be able to work M-F from 8 a.m.-5 p.m.
  • Must be 18 years or older.
  • Must be able to pass a background check.

PrideStaff has clients in the area searching for experienced, proven individuals to assist with temporary, temporary-to-hire and direct hire positions. We are looking for people who are professional and who can represent any company well.

PrideStaff can offer you a wide-range of rewarding career options. Whether you prefer the freedom and variety of temporary work or the enjoyment of a full-time position, PrideStaff can help you find the job that best matches your skills and interests. With PrideStaff, you will be treated fairly, with courtesy and respect. Work with a Staffing and Recruiting agency that works for you

Responsibilities:

  • Welcomes guests and clients by greeting them in person or on the telephone; answering or directing inquiries.
  • Maintains attorney calendar by planning and scheduling conferences, teleconferences, dispositions, and travel; recording and monitoring court appearance dates, pleadings, and filing requirements; monitoring evidence-gathering; anticipating changes in litigation or transaction preparation requirements.
  • Represents attorney by communicating and obtaining information; following-up on delegated assignments; knowing when to act and when to refer matters to attorney.
  • Maintains client confidence by keeping client/attorney information confidential.
  • Enhances department and organization reputation by accepting ownership for accomplishing new and different requests; exploring opportunities to add value to job accomplishments.

Requirements

  • Must have excellent customer/client relations experience.
  • Must be proactive and assertive.
  • Must be well-spoken with good communication skills.
  • Must be able to pass a Microsoft Word, Data Entry and Writing test.
  • Must have the ability to solve analytical issues and/or problems.
  • Must be highly detailed and organized.
  • Must be energetic and work at a fast pace.
  • Must be able to work M-F from 8 a.m.-5 p.m.

PrideStaff wants you to Succeed Work with the Best

Apply today

Company DescriptionDON'T JUST LOOK FOR A JOB. FIND ONE.

Few people truly enjoy a job search. At PrideStaff, we love everyone. For us, each search is an adventure. We love helping candidates improve their opportunities and find great jobs, temporary or full time, within our network of clients. Working with PrideStaff, you'll have access to a broad range of positions where your skills can be put to the best possible use. We help ensure that you don't just search, but succeed.Company DescriptionDON'T JUST LOOK FOR A JOB. FIND ONE.\r
\r
Few people truly enjoy a job search. At PrideStaff, we love everyone. For us, each search is an adventure. We love helping candidates improve their opportunities and find great jobs, temporary or full time, within our network of clients. Working with PrideStaff, you'll have access to a broad range of positions where your skills can be put to the best possible use. We help ensure that you don't just search, but succeed.

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