Front Desk Admin

Duties

- Answer and direct phone calls in a polite and professional manner
- Manage office calendar and schedule appointments and meetings
- Maintain office supplies inventory and place orders as needed
- Assist with the preparation of reports, presentations, and other documents
- Organize and maintain physical and digital files and records
- Oversee office maintenance and ensure a clean and organized workspace
- Coordinate with vendors for office equipment repairs or maintenance
- Assist with onboarding new employees and providing necessary administrative support
- Perform other administrative duties as assigned

Skills

- Proficient in using phone systems and handling multiple phone lines
- Strong office management skills with the ability to prioritize tasks effectively
- Excellent schedule management skills to ensure all appointments and meetings are properly coordinated
- Highly organized with great attention to detail to maintain accurate records and files
- Familiarity with standard office procedures and equipment
- Proficient in using computer software such as Microsoft Office Suite (Word, Excel, PowerPoint) and QuickBooks
- Experience in vendor management, including coordinating repairs or maintenance services
- Excellent phone etiquette with the ability to communicate professionally with clients, customers, and colleagues

Please note that this job description is not exhaustive and additional duties may be assigned as needed.

Benefits:

• Health insurance
• Paid time off

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Education:

• High school or equivalent (Required)

Experience:

• Administrative: 1 year (Required)
• Office: 1 year (Required)
• Computer skills: 1 year (Required)
• Phone etiquette: 1 year (Required)
• Bilingual: 10 years (Required)
• Microsoft Word: 1 year (Required)
• Microsoft Excel: 1 year (Required)
• Microsoft Outlook: 1 year (Required)

Language:

• Spanish (Required)
• English (Required)