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Office Manager

2 months ago

Copiague, United States CL Visual INC Full time
Job DescriptionJob Description
Job Summary:
The Office Manager will oversee the daily administrative operations of the whole office. The role requires strong organizational skills, a proactive attitude, and the ability to multitask in a fast-paced environment. You will ensure smooth office operations, support company growth, and enhance customer service by facilitating communication between departments, managing office resources, and maintaining accurate records.

 
Supervisory Responsibilities:
  • Oversees the daily work activities of the office.
  • Handles or assists with discipline of employees in accordance with company policy.
  • Oversees the daily work activities of the Art, Customer Success, Production and Sales divisions.
  • Fosters a positive work environment, promotes teamwork, and exemplifies the company’s core values.
  • Recognize and award employees for outstanding certificates of achievement.
  • Oversees employee performance reviews as needed.

Duties/Responsibilities:

  • Performs or facilitates maintenance of office equipment including cleaning, maintenance, and repairs.
  • Provides clerical support when needed to assist clerical staff with assigned administrative duties such as answering phones, sorting and distributing mail, and preparing documents.
  • Oversees petty cash funds.
  • Maintains inventory of office supplies; orders new supplies as needed.
  • Maintains office files; implements an efficient system for other staff to access files and records.
  • Work closely with the design, sales, and production teams to coordinate client orders and schedules.
  • Handle customer complaints and resolve issues promptly and professionally.
  • Manage calendars and schedule meetings for C-Suite and project teams.
  • Prepare and proofread documents, reports, and presentations.
  • Implement and maintain office policies and procedures.
  • Partners with HR and assists with onboarding and training new employees.
  • Organize team meetings, training sessions, and employee engagement activities.
  • Monitor daily employee time cards and handle requests for time off. All management requests will need to be approved by the COO.
  • Partner’s with the General Manager.
  • Performs other related duties as assigned.

Required Skills/Abilities:

  • Extensive knowledge of office management procedures.
  • Excellent verbal and written communication skills.
  • Excellent interpersonal and customer service skills.
  • Excellent organizational skills and attention to detail.
  • Excellent time management skills with a proven ability to meet deadlines.
  • Proficient with Microsoft Office Suite or related software.
  • Proficient with Google Suite Programs (sheets, drive, etc).

Education and Experience:

  • High school diploma or equivalent required; Associate’s degree in office administration or related field preferred.
  • 3-5 years of office management experience required. Within a service-oriented industry like vehicle wrapping, printing, or similar is preferred.

Physical Requirements:
  • Prolonged periods sitting at a desk and working on a computer.
  • Must be able to lift up to 15 pounds at times

Benefits/Perks
  • Weekly Pay day
  • Competitive Compensation
  • Careers Advancement
  • 401-k  with company match
  • Medical benefits on your first day of employment