Legal Secretary

Job DescriptionJob Description

Our client is a leading law firm headquartered in New Jersey. They are actively seeking a Legal Secretary to join their team for a contract-to-hire role. The candidate in this role will provide a wide range of administrative and document production support for associates, para-professionals, other timekeepers and non-attorneys. This position offers a hybrid schedule.

Essential Job Requirements:

• Shared Support of 60+ associates.
• Create, revise and format complex legal documents, spreadsheets and presentations, adhering to Firm policy and guidelines.
• Troubleshoot documents. Answer questions and provide technical help when required.
• Proofread work for accuracy prior to routing or returning to attorneys/employees.
• Provide secretarial support to attorneys as requested, including answering phones, time entry, scanning and converting documents to PDF, copying, faxing and other clerical duties as required.
• Transcribe tapes into letters, reports, marketing presentations and supporting handouts.
• Submit specialized conflicts.
• Schedule appointments, conferences, depositions, etc.
• Prepare travel arrangements; preparing expense reimbursement forms
• Attend all mandatory training classes and remain current on available technology, utilizing it to the fullest.
• Maintain calendars of all assigned attorneys and schedule meetings for attorneys within parameters of attorneys' requirements.
• Remind attorneys of deadlines for filings, Federal Express packages, etc.
• Maintain contact lists for client matters.
• Organize and maintain electronic and paper client files and keep filing up-to-date; retrieve existing files through RIO and close out and send files off-site.
• Assist with monthly billing including meeting Finance Department deadlines, photocopying and final preparation for mailing.
• Provide coverage to other attorneys in section when assigned secretaries are out of office or when workflow requires/permits.

 

Preferred Qualifications:

• 4+ years of administrative experience in a legal setting
• Ability to function effectively in stressful situations; exhibit professional maturity.
• Excellent organizational skills and ability to multi-task.
• Ability to problem solve and arrange workload in order of importance to meet deadlines.
• Ability to work effectively within a team and independently, as workflow dictates.
• Advanced Microsoft Word 2010 skills including Styles, Softwise Macro and Number Suite, TOA and TOC.
• Advanced Excel and PowerPoint.
• Proficiency with PDF, FileSite/Interwoven Document Management Systems, Microsoft Outlook and CMS Time Entry.
• Ability to learn and effectively apply new software as required.
• Ability to maintain reliable attendance record and punctuality.
• Typing skills of 55+ wpm; excellent spelling, grammar and proofreading skills.
• Ability to meet Firm client service standards by maintaining a positive and professional attitude as well as communicate effectively with all levels of the organization as well as external clients, vendors and the general public.
• Exhibit a desire to team with support staff, peers, attorneys and administrators by demonstrating willingness to undertake additional responsibilities, teach and assist others when requested.

Company DescriptionAtlas Search is an executive recruiting firm dedicated to placing accounting, finance, middle office, information technology, human resources, and office / accounting support professionals. Our clients range from Fortune 500 to start-ups and we service all industries ranging from Financial Services to Media & Entertainment. We were founded on the principle of relationships; our firm has been built on partnering with candidates and clients with a focus on their long-term interests. We provide Technology professionals like yourself on a permanent basis for our clients across all industries. Specialties include: Software Engineers, Web Developers, iOS/Android Engineers, Data Analysts, Business Intelligence, Data Engineers, Data Scientists, Help Desk/Desktop Support, Systems Administrators/Engineers, Network Administrators/Engineers, Cloud/DevOps Engineers, Application Support, Business Analysts, Project Managers, IT Managers, CTOs, etc.Company DescriptionAtlas Search is an executive recruiting firm dedicated to placing accounting, finance, middle office, information technology, human resources, and office / accounting support professionals. Our clients range from Fortune 500 to start-ups and we service all industries ranging from Financial Services to Media & Entertainment. We were founded on the principle of relationships; our firm has been built on partnering with candidates and clients with a focus on their long-term interests. We provide Technology professionals like yourself on a permanent basis for our clients across all industries. Specialties include: Software Engineers, Web Developers, iOS/Android Engineers, Data Analysts, Business Intelligence, Data Engineers, Data Scientists, Help Desk/Desktop Support, Systems Administrators/Engineers, Network Administrators/Engineers, Cloud/DevOps Engineers, Application Support, Business Analysts, Project Managers, IT Managers, CTOs, etc.

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