Admin Assistant

2 months ago

Fayetteville, United States Southern Tech Full time
Job DescriptionJob Description

Job Description: Admin Assistant (30 Hours/Week)

Job Summary:
Provides administrative support to ensure efficient operation of the office. Supports managers and employees through a variety of tasks related to organization and communication. Responsible for confidential and time sensitive material. Familiar with a variety of the field's concepts, practices, and procedures.
Ability to effectively communicate via phone and email ensuring that all Administrative Assistant duties are completed accurately and delivered with high quality and in a timely manner. Rely on experience and judgment to plan and accomplish goals and a wide degree of creativity and latitude is expected.

Duties/Responsibilities:
• Provides administrative support to ensure efficient operation of the office
• Answers phone calls schedules meetings via conference, Microsoft teams, etc.
• Produce and distribute correspondence memos, letters, faxes, and forms
• Makes travel arrangements for staff such as booking flights, cars, and hotel or restaurant reservations
• Exhibits polite and professional communication via phone, e-mail, and mail
• Assist in the preparation of regularly scheduled reports
• Research and creates presentations
• Prepare and monitor invoices
• Receive, sort, and distribute the mail
• Maintain up-to-date employee holiday records
• Ensures operation of equipment by completing preventive maintenance requirements, calling for repairs, maintaining equipment inventories and evaluating new equipment and techniques
• Provides information by answering questions and requests
• Maintains supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies
• Contributes to team effort by accomplishing related results as needed
• Other duties as assigned

Required Skills/Abilities:
 Reporting Skills
 Administrative Writing Skills
 Microsoft Office Skills
 Managing Processes
 Organization
 Analyzing Information
 Professionalism
 Problem Solving
 Supply Management
 Inventory Control
 Verbal Communication

Education and Experience:
 High school diploma or equivalent education required
 2 years of administrative assistant experience
 Knowledge of appropriate software including Microsoft Word, Excel, and Outlook, Microsoft PowerPoint and Adobe Acrobat

Physical Requirements:
 Prolonged periods of sitting at a desk and working on a computer.
 Must be able to lift 15 pounds at times.

Southern Tech is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, protected veteran status, genetic information, or any other characteristic protected by applicable law.

 

 

Company DescriptionWe are a fifteen-year-old verified Service-Disabled Veteran Owned Small Business (SDVOSB) through the Department of Veteran’s Affairs Center for Veteran’s Excellence, certified Small Business Administration 8(a) Business Development Program participant since October 2016 and certified Disadvantage Business Enterprise (DBE) through the Department of Transportation. Southern Tech has supported multiple federal and commercial contracts from Landscape Services , Waste Management and Remediation Services , Administrative & General Management , Computer System Design Services , and Other Consulting Services.Company DescriptionWe are a fifteen-year-old verified Service-Disabled Veteran Owned Small Business (SDVOSB) through the Department of Veteran’s Affairs Center for Veteran’s Excellence, certified Small Business Administration 8(a) Business Development Program participant since October 2016 and certified Disadvantage Business Enterprise (DBE) through the Department of Transportation. Southern Tech has supported multiple federal and commercial contracts from Landscape Services , Waste Management and Remediation Services , Administrative & General Management , Computer System Design Services , and Other Consulting Services.

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