Front Desk Admin

3 weeks ago

Tucson, United States Nevada HR Team Full time
Job DescriptionJob Description

We are a recruiting firm, partnering with our amazing client to fill their Front Desk Admin position. This role reports to the Vice President of a full-service public accounting firm, specializing in small business startups bookkeeping, payroll, tax reporting services, income tax planning and preparation, and CFO consulting. The primary duties are to provide administrative support to management and production teams. Daily responsibilities will include directing incoming phone calls, entering invoices and receipts into QuickBooks, preparing deposits, handling information requests, performing income tax assembly, and maintaining postage and supplies inventories. Duties will also include preparing correspondence, receiving visitors, arranging conference calls, scheduling meetings, maintaining the conference room, setting up travel arrangements, and taking notes at meetings, handling all incoming & outgoing mail. The ideal candidate can manage a diverse workload and knows how to prioritize tasks in a fast-paced environment.

Duties and Responsibilities

  • Answer phone inquiries, direct calls to the proper team members, and provide basic company information
  • Prepare correspondence, organize and maintain files, photocopy and fax documents as needed
  • Arrange travel, accommodations, itineraries, and all correspondence related to travel
  • Plan, organize and implement events, such as meetings, business luncheons, or client dinners
  • Enter invoices, receipts and deposits into QuickBooks
  • Manage executive schedule and act as a liaison for the executive team
  • Prepare reports, presentations, and data, as well as maintain files, records, and correspondence for meetings
  • Assist Assembling tax returns, provide tax season support, including logging in client documents, scheduling appointments, billing and client follow up
  • Handle all incoming and outgoing mail
  • Assist in ordering office supplies

Required Skills and Qualifications

  • Must be able to work well with others, possess excellent customer service skills, and excellent verbal and written communication skills
  • Minimum of a High School Diploma or Associate Degree in Secretarial Science, Accounting or Business Administration desired
  • 2 years of experience as Receptionist or a similar role
  • Experience in public accounting field desired
  • Proficient with Microsoft Office Suite (Word, PowerPoint, and Excel) and QuickBooks
  • Experience scheduling appointments and updating calendars
  • Willing to attend trainings and gain new skills

 

Company DescriptionWe are a staffing firm partnering with our awesome client to hire for this roleCompany DescriptionWe are a staffing firm partnering with our awesome client to hire for this role

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