Service Assistant
4 weeks ago
This critical role works closely to support the service department as well as the overall operations of the organization, with a mix of duties. These include executive support and office management functions, as well as meeting preparation, and project management. The successful candidate must be highly organized, forward-thinking, poised, bright and articulate, and committed to providing a welcoming "concierge" experience. The successful candidate will possess exceptional oral and written communication skills, strong organizational skills and experience with scheduling, meeting preparation and minutes, and project management are key criteria.
Responsibilities:
- Work with CRM to facilitate proper communications with customers & vendors
- Assist service office with quoting customers
- Process customer purchase orders
- Compose and distribute internal and external letters, memos, and other documents as needed
- Compile informational analysis and database projects as needed
- Assist with special projects and related research
- Maintain records and documents
- Assist with coordination and logistics for jobs
- Support the leadership team as needed
Communications
- Respond to various inquiries by phone, e-mail, in person, etc.
- Type reports and documents
Other duties as required
Qualifications & Requirements:
- Associate's degree required, bachelor's degree preferred. Diverse candidates encouraged to apply.
- Strong organization skills with an ability to set priorities, meet critical deadlines, manage multiple projects, and produce high quality and accurate work under time constrains
- Skilled with MS Word and Excel, familiar with Power Point.
- Experience with Adobe DC a plus
- Verbal and written communication skills must be exceptional
- Great organizational skills, with ability to coordinate and prioritize
- Ability to work independently as well as with a team
- Discretion with handling confidential information
Length: This is a opportunity to fill immediately
Pay rate: DOE
Hours: Full-time, Monday-Friday 8am-5pm
Please submit resume and a brief letter of intent with salary expectation.
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