Advanced Administrative Officer/Dispatcher, School Bus Operations

3 weeks ago


Little Falls, United States N.W. Transport Full time
Job DescriptionJob Description

Job Title: Advanced Administrative Officer/Dispatcher, School Bus Operations

Location: Little Falls, NJ

Job Type: Full-time

About Us: We are a leading provider in the school bus transportation sector committed to ensuring the safe and timely transportation of students. We strive to deliver the highest level of service to our clients while fostering a supportive and inclusive work environment for our team.

Job Description:

We are seeking an experienced, dynamic, fast-typing, and proactive individual for the position of Advanced Administrative Officer/Dispatcher. The successful candidate will play a key role in our operations, overseeing administrative tasks, handling dispatch duties, and continuously seeking to improve our services. We are seeking an individual that understands the level of sensitivity and care that goes into transporting such delicate cargo.

Key Responsibilities:

  • Manage and coordinate all aspects of school bus operations, ensuring efficient service delivery.
  • Handle dispatching and respond to various operational emergencies as they arise.
  • Stay proactive and avoid idleness by constantly finding ways to improve operational efficiency and service quality.
  • Ensure compliance with all safety protocols and legal requirements related to student transportation.
  • Manage email correspondences, maintaining a high level of professionalism and responsiveness.
  • Manage relations with Motor Vehicle Commission.
  • Authorize service requests through our network of repair facilities.
  • Oversee bookkeeping activities, including the timely and accurate generation of invoices.
  • Procure and analyze bid proposals for new contracts or services.
  • Liaise with schools, parents, and other stakeholders to address concerns and improve service quality.
  • Participate in budgeting processes and contribute to cost-saving strategies.

Qualifications:

  • Bachelor's degree in Business Administration, Logistics, or related field is preferred.
  • Minimum of 3 years of experience in a similar role, preferably in the school bus or public transportation industry.
  • Must be willing to obtain their CDL license.
  • Fast typing skills, with a strong emphasis on accuracy and efficiency.
  • Proactive mindset with a strong aversion to idleness, always looking for ways to improve operations and service.
  • Excellent problem-solving abilities and attention to detail.
  • Familiarity with local and national transportation regulations.
  • Superb Proficiency in Microsoft Office Suite and transportation management software.
  • Exceptional communication and interpersonal skills.

How to Apply:

Interested candidates are encouraged to submit their resume and cover letter outlining their relevant experience and why they would be a good fit for this role.

We are an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Please note, only successful candidates will be contacted for an interview.

Closing Date:

We thank all applicants for their interest.


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