Current jobs related to Office Secretary - Grand Rapids - OtterBase - gr

  • Legal Secretary

    1 week ago

    Grand Rapids, Michigan, United States Varnum LLP Full time

    Varnum LLP is seeking a highly organized and detail-oriented Legal Secretary to provide administrative and clerical support to multiple attorneys, paralegals, and staff in a broad range of practice areas.This individual should be comfortable working independently, as well as part of a team, and be able to adapt to and learn new technology, software programs,...

  • Grand Rapids Legal Secretary

    4 weeks ago

    Grand Rapids, United States Varnum Full time

    Legal Secretary - Corporate Varnum LLP, a Michigan-based, full-service law firm with over 175 attorneys and seven offices, has a full-time opening for an experienced Legal Secretary in our Grand Rapids office supporting our corporate practice team. We are seeking a candidate who is organized and displays a keen attention to detail, with a superb commitment...

  • Business Office Coordinator

    1 month ago

    Grand Rapids, Michigan, United States Trinity Health Corporation Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Business Office Coordinator to join our team at Trinity Health Corporation. As a Business Office Coordinator, you will provide administrative support to our medical office, ensuring seamless day-to-day operations and exceptional patient care.Key ResponsibilitiesProvide clerical, administrative,...

  • Secretary

    2 weeks ago

    Grand Island, United States State of Nebraska Full time

    The work we do matters! Hiring Agency: Supreme Court - Agency 5 Location: Grand Island, NE Hiring Rate: $16.416 Job Posting: JR2024-00010718 Secretary (Open) Applications No Longer Accepted On (If no date is displayed, job is posted as open until closed): 11-01-2024 Job Description: This classification level is responsible for providing receptionist duties...

  • Office Coordinator

    2 weeks ago

    Grand Rapids, Michigan, United States Covenant Living Full time

    We are seeking a highly organized and detail-oriented Receptionist to join our team at Covenant Living. The ideal candidate will have excellent interpersonal and communication skills, both verbal and written in English. They will be responsible for greeting residents, staff, and visitors, answering telephone calls, and providing information to all visitors....

  • Business Office Coordinator

    4 weeks ago

    Grand Rapids, Michigan, United States Trinity Health Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Business Office Coordinator to join our team. As a Business Office Coordinator, you will provide administrative support to our medical office, ensuring seamless day-to-day operations.Key ResponsibilitiesCheck in and check out patientsAnswer multiple phone lines and respond to inquiriesSchedule...

  • Office Manager

    2 weeks ago

    Grand Rapids, Michigan, United States Kent Comprehensive Treatment Center Full time

    Job Title: Office ManagerAt Kent Comprehensive Treatment Center, we are seeking a highly skilled and experienced Office Manager to join our team. As a key member of our administrative staff, you will play a critical role in ensuring the smooth operation of our clinic.Job Summary:The Office Manager will be responsible for supervising and coordinating the...

  • Office Manager

    3 weeks ago

    Grand Rapids, Michigan, United States Kent Comprehensive Treatment Center Full time

    Job Title: Office ManagerAt Kent Comprehensive Treatment Center, we are seeking an experienced Office Manager to join our team. As an Office Manager, you will play a critical role in ensuring the smooth operation of our clinic, providing administrative support to our clinical staff, and maintaining accurate records.Key Responsibilities:Provide administrative...

  • Office Assistant Substitute

    1 month ago

    Grand Rapids, Michigan, United States Choice Schools Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Office Assistant Substitute to join our team at West Michigan Academy of Environmental Science. As a key member of our administrative staff, you will provide essential support to our school operations, ensuring a smooth and efficient learning environment for our students.Key...

  • Office Assistant Substitute

    4 weeks ago

    Grand Rapids, Michigan, United States Choice Schools Full time

    Job Title: Office Assistant SubstituteWe are seeking a highly organized and detail-oriented Office Assistant Substitute to join our team at New Branches Charter Academy. As a key member of our front office staff, you will provide administrative support to our students, staff, and families.Key Responsibilities:Perform secretarial and administrative tasks,...

  • Secretary Level 3

    5 months ago

    Big Rapids, United States Ferris State University Full time

    Summary of Position: Provide responsible independent secretarial support for the offices of the Provost/Vice President for Academic Affairs and the Academic Senate. Provide receptionist duties and support to the VPAA office and staff. Additionally, perform clerical functions to support the Academic Senate Secretary, assist in the coordination of...

  • Office Coordinator

    2 weeks ago

    Grand Rapids, Michigan, United States Covenant Living Full time

    Receptionist Job DescriptionCovenant Living is seeking a skilled Receptionist to join our team. As a Receptionist, you will be the first point of contact for residents, staff, and visitors, providing a warm and welcoming experience.Key Responsibilities:Answer telephone calls and transfer them to the appropriate staff member.Monitor the emergency system and...

  • Office Coordinator

    2 weeks ago

    Grand Rapids, Michigan, United States Covenant Living Communities Full time

    Receptionist Job SummaryWe are seeking a highly organized and detail-oriented Receptionist to join our team at Covenant Living Communities. As a Receptionist, you will be the first point of contact for residents, staff, and visitors, providing a warm and welcoming experience.Key Responsibilities:Answer and direct phone calls, take messages, and transfer...

  • Office Assistant

    3 weeks ago

    Grand Rapids, Michigan, United States Covenant Living Communities Full time

    Receptionist Job DescriptionWe are seeking a highly organized and detail-oriented Receptionist to join our team at Covenant Living Communities. As a Receptionist, you will be the first point of contact for residents, staff, and visitors, providing a warm and welcoming experience.Key Responsibilities:Answer all telephone calls in a polite and friendly manner,...

  • Secretary Level 3

    2 weeks ago

    Big Rapids, Michigan, United States Ferris State University Full time

    Job SummaryFerris State University seeks a highly skilled and organized Secretary Level 3 to provide exceptional administrative support to the Provost/Vice President for Academic Affairs and the Academic Senate. The ideal candidate will possess excellent communication skills, attention to detail, and the ability to work independently in a fast-paced...

  • Administrative Assistant

    4 weeks ago

    Grand Rapids, United States Otter Base Full time

    Job Description Description: We are looking for an organized and efficient Office Secretary to join our client’s team. The ideal candidate will manage the day-to-day administrative tasks, ensuring the smooth operation of the office. The Office Secretary will handle a variety of tasks ranging from clerical duties to communicating with staff, clients, and...

  • Office Administrator

    2 weeks ago

    Grand Island, Nebraska, United States State of Nebraska Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Secretary to join our team at the State of Nebraska. As a key member of our office, you will provide exceptional customer service, administrative support, and clerical services to our district offices.Key Responsibilities* Provide receptionist duties and clerical office support to district...

  • Sleep Clinic BOC

    5 months ago

    Grand Rapids, United States Trinity Health Corporation Full time

    Employment Type: Full time Shift: Day Shift Description: Business Office Coordinator, BOC Great opportunity for a Business Office Coordinator professional to work in an organization that focuses on treating the whole person, physically, emotionally and spiritually. Be Remarkable! Highlights: * 730a -530pm variable, Monday - Friday * Mercy Health...

  • Sleep Clinic BOC

    5 months ago

    Grand Rapids, United States Trinity Health Full time

    **Employment Type:** Full time **Shift:** Day Shift **Description:** **Business Office Coordinator, BOC** Great opportunity for a **Business Office Coordinator** professional to work in an organization that focuses on treating the whole person, physically, emotionally and spiritually. **Be Remarkable!** **Highlights:** + 730a -530pm variable,...

  • Office Administrator

    1 week ago

    Roanoke Rapids, North Carolina, United States SPRING LIFE BEHAVIORAL CARE LLC Full time

    Job DescriptionSpring Life Behavioral Care, LLC is a leading provider of mental health and substance abuse services. We offer individual, family, and group treatment modalities to cater to diverse needs. The agency runs various groups, including those for victims of domestic violence, dual diagnosis, psycho-educational support, parenting classes, anger...

Office Secretary

2 months ago

Grand Rapids, United States OtterBase - gr Full time
Job DescriptionJob Description

Job Summary:

We are looking for an organized and efficient Office Secretary to join our client’s team. The ideal candidate will manage the day-to-day administrative tasks, ensuring the smooth operation of the office. The Office Secretary will handle a variety of tasks ranging from clerical duties to communicating with staff, clients, and visitors. Strong communication skills, a proactive attitude, and the ability to multitask are essential for success in this role.

 

Key Responsibilities:

  • Answer and direct phone calls, take messages, and handle general inquiries.
  • Manage and organize office operations and procedures, including scheduling appointments, meetings, and maintaining office supplies.
  • Greet visitors and clients in a professional and friendly manner, ensuring they are directed to the appropriate person or department.
  • Prepare, draft, and format correspondence, reports, and other documents as needed.
  • Maintain and update filing systems, both electronic and physical, ensuring accuracy and accessibility.
  • Handle incoming and outgoing mail, deliveries, and courier services.
  • Coordinate office activities and operations to ensure efficiency and compliance with company policies.
  • Assist with the preparation of presentations, meeting agendas, and minutes.
  • Perform data entry, maintain databases, and update records as necessary.
  • Monitor office supplies inventory and place orders when necessary to maintain stock levels.
  • Assist other staff with administrative tasks as needed.
  • Ensure the office environment is clean, organized, and conducive to productivity.

 

Qualifications:

  • High school diploma or equivalent required; associate’s degree or administrative certification is preferred.
  • Proven experience as a Secretary, Administrative Assistant, or in a similar administrative role.
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and office equipment (e.g., printers, copiers, scanners).
  • Strong verbal and written communication skills.
  • Exceptional organizational skills and attention to detail.
  • Ability to multitask, prioritize tasks, and manage time effectively.
  • Professional demeanor and ability to handle confidential information with discretion.
  • Strong interpersonal skills with a customer service-oriented attitude.

 

Preferred Skills:

  • Familiarity with office management systems, including scheduling and file management software.
  • Experience working in a fast-paced office environment.
  • Ability to work independently and as part of a team.
  • Problem-solving skills and the ability to anticipate office needs.