Administrative Assistant, Clinical

3 weeks ago

Valhalla, United States Madison Approach Full time
Job DescriptionJob Description#zrJob Title: Administrative Assistant - Graduate Medical Education (GME)Type: Long-term temporary Pay: $20-23/hr
Job Overview: We are seeking a highly organized and detail-oriented Administrative Assistant to join our client's Graduate Medical Education (GME) Office. The primary responsibility of this role is to maintain the workload within the GME Office while supporting other staff reassignments. The successful candidate will play a crucial role in meeting the responsibilities of our ACGME (Accreditation Council for Graduate Medical Education) Sponsoring Institution, particularly in the onboarding process of over 200 new residents and fellows.Key Responsibilities:
  • Assist in managing administrative tasks within the GME Office, including but not limited to scheduling, data entry, record keeping, and correspondence.
  • Coordinate the onboarding process for new residents and fellows, ensuring all necessary paperwork is completed accurately and on time.
  • Provide support for various GME-related events, meetings, and committees.
  • Collaborate with internal departments to facilitate the smooth execution of GME initiatives and programs.
  • Serve as a point of contact for inquiries from residents, fellows, faculty, and external stakeholders.
  • Maintain confidentiality of sensitive information and adhere to compliance regulations.
Required Skills and Qualifications:
  • Bachelor's degree in Business Administration, Healthcare Administration, or related field preferred.
  • Proven experience (1-3 years) in an administrative support role, preferably within a healthcare or academic setting.
  • Familiarity with ACGME requirements and procedures is highly desirable.
  • Exceptional organizational skills with the ability to prioritize tasks and manage time effectively.
  • Strong attention to detail and accuracy in data entry and record keeping.
  • Excellent communication skills, both verbal and written.
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and other relevant software applications.
  • Ability to work independently as well as part of a team in a fast-paced environment.
  • Adaptability and willingness to take on new challenges and tasks as needed.
Preferred Qualifications:
  • Experience with electronic residency management systems (ERAS) or similar platforms.
  • Knowledge of medical terminology and healthcare regulations.
Company DescriptionWe don’t just want to find you a job, we want to help you achieve your goals. We do that with you, by listening to you. We take the time to discuss your needs, expectations and career objectives. We find out who you are as well as what you can do. And we call on our contacts in countless businesses and corporations to find the position that will fit your skills, your personality, and your potential.

We staff all levels of office staff, from entry-level clerical staff to organization management and everyone in between. We find employment opportunities for every vocation and aspiration – from accountants to graphic designers, administrative assistants to IT professionals, purchasing managers to event planners, receptionists to directors.

If you are a permanent job seeker, we’ll help you get your foot in the door and launch your dream career. Our experienced Talent Coordinators will advise you on everything you need to ace your interview, and negotiate the best possible salary and benefits package. Count on us to be advocates for you in your search.Company DescriptionWe don’t just want to find you a job, we want to help you achieve your goals. We do that with you, by listening to you. We take the time to discuss your needs, expectations and career objectives. We find out who you are as well as what you can do. And we call on our contacts in countless businesses and corporations to find the position that will fit your skills, your personality, and your potential. \r
\r
We staff all levels of office staff, from entry-level clerical staff to organization management and everyone in between. We find employment opportunities for every vocation and aspiration – from accountants to graphic designers, administrative assistants to IT professionals, purchasing managers to event planners, receptionists to directors. \r
\r
If you are a permanent job seeker, we’ll help you get your foot in the door and launch your dream career. Our experienced Talent Coordinators will advise you on everything you need to ace your interview, and negotiate the best possible salary and benefits package. Count on us to be advocates for you in your search.

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