Operations Support Coordinator
4 weeks ago
The Operations Support Coordinator provides a wide range of administrative support for both client projects, general accounting, and operations. This role is focused on providing support to help our entire team deliver an exceptional client experience.
Position Essential Functions and Responsibilities
To be successful in this role, an individual must be able to perform in a satisfactory manner the functions listed below. We will make reasonable accommodations to enable individuals with disabilities to perform these functions.
Essential Functions
Essential functions include the following. Other duties may be assigned.
Client Delivery Support
• Supports the FlashPoint delivery team with ordering, printing, assembly, and shipping of supplies, reports, workshop materials, etc.
• Assists with scheduling, creating materials, compiling notes, evaluation snapshots, and organizing supplies for training events or meetings.
Accounting Support
• Process accounts payable invoices in Quickbooks.
• Create client invoices in coordination with Director of Finance and Operations.
• Assists with various accounting or client requests for information (e.g., certificates of insurance, vendor changes of information, W-9s, etc.).
• Assist with preparing statements of work for our affiliate partners and answers questions as necessary.
• Perform quarterly internal inventory count.
• Entering new client information in Quickbooks, track to ensure we have all data needed to invoice correctly.
• Manage updates to supplier diversity portals.
Administrative Support for Sales, Marketing, and Operations Team
• Provides first point of contact to FlashPoint clients, vendors, and guests. Serves as a positive ambassador, ensuring that all our stakeholders are treated in a professional and courteous manner.
• Schedules appointments, answers and gives information to callers, monitors and answers door as needed, and performs other administrative duties as assigned.
• Conducts daily general office housekeeping, including monitoring office supply levels, maintaining organization of the production room, cleaning and stocking the kitchen, monitoring, and maintaining office equipment, refilling copier supplies, etc.
• Supports the team’s technology needs; this includes serving as a liaison with vendors regarding day-to-day technology issues.
• Performs various errands as needed (office supply shopping, picking up and delivering materials/supplies/food for events, etc.).
• Maintains Outlook invitations for staff events, such as Point meeting and holidays.
• Provides data entry support for the CRM database.
• Assists with travel coordination and meeting scheduling.
Company DescriptionFlashPoint is a leadership consulting firm serving national and international mid- and large-market clients. We are the #1 provider of The Leadership Challenge® worldwide, and provide highly researched and effective leadership programs, as well as customized support with leadership development, team effectiveness, and coaching. We deliver creative and measurable solutions that make leaders, teams, and organizations more effective. We’re a boutique firm focused on relationships and are a certified WBE headquartered in Indianapolis and facilitators and coaches around the globe. This means that we can be nimble in an ever-changing landscape. We’re curious. We’re energetic. And above all, we care about our clients, their business, and the work we do.Company DescriptionFlashPoint is a leadership consulting firm serving national and international mid- and large-market clients. We are the #1 provider of The Leadership Challenge® worldwide, and provide highly researched and effective leadership programs, as well as customized support with leadership development, team effectiveness, and coaching. We deliver creative and measurable solutions that make leaders, teams, and organizations more effective. We’re a boutique firm focused on relationships and are a certified WBE headquartered in Indianapolis and facilitators and coaches around the globe. This means that we can be nimble in an ever-changing landscape. We’re curious. We’re energetic. And above all, we care about our clients, their business, and the work we do.-
Operations Support Coordinator
3 weeks ago
Indianapolis, United States Separators, Inc. Full timeOverview: The Operations Support Coordinator supports the Operations team by providing day-to-day services to improve the teams performance. This is accomplished using various approaches such as consolidation of activities to one point, generating and updating scoreboards, providing cost and schedule information to the sales team, and managing documentation...
-
Operations Support Coordinator
4 weeks ago
Indianapolis, United States Separators Full timeOverview:The Operations Support Coordinator supports the Operations team by providing day-to-day services to improve the team’s performance. This is accomplished using various approaches such as consolidation of activities to one point, generating and updating scoreboards, providing cost and schedule information to the sales team, and managing...
-
Operations Support Coordinator
4 weeks ago
Indianapolis, United States Separators Full timeOverview:The Operations Support Coordinator supports the Operations team by providing day-to-day services to improve the team’s performance. This is accomplished using various approaches such as consolidation of activities to one point, generating and updating scoreboards, providing cost and schedule information to the sales team, and managing...
-
Operations Support Coordinator
4 weeks ago
Indianapolis, United States Separators Full timeOverview:The Operations Support Coordinator supports the Operations team by providing day-to-day services to improve the team’s performance. This is accomplished using various approaches such as consolidation of activities to one point, generating and updating scoreboards, providing cost and schedule information to the sales team, and managing...
-
IT Support Coordinator
3 weeks ago
Indianapolis, United States Indiana Health Centers, Inc. Full timeJob DescriptionJob DescriptionDescription:Indiana Health Centers, Inc. (IHC) is a mission-driven organization that has been providing high-quality, affordable healthcare to underserved and uninsured populations since 1977. At IHC, a Federally Qualified Health Center, we specialize in integrated care which means having access to essential services to meet the...
-
Sales and Operations Coordinator
2 weeks ago
Indianapolis, United States Envelop Group Full timeJob DescriptionJob DescriptionAs part of the Envelop Group family of companies, PSG Energy Group makes it easy for customers to explore and implement energy savings and sustainability measures. We take a comprehensive look at our client's energy usage to identify savings and renewable solution opportunities. We manage the entire process from concept...
-
Student Support Coordinator
4 weeks ago
Indianapolis, United States Rooted School Full timeRooted School indy is seeking professionals to implement the City Connects program within our school in partnership with Marian University. City Connects, a school-based collaboration among schools, community agencies, and Boston College, is reinvigorating a core function of schools by implementing an innovative model of systemic student support. City...
-
Logistics Operations Coordinator
3 weeks ago
Indianapolis, Indiana, United States DPDHL Full timeDHL Supply Chain is HiringAt DHL, you will play a part in one of the world's most essential industries. As the world's leading contractlogisticsprovider, we believe in doing the right thing, growing together, and delivering the difference. At DHL, you have a voice that matters and can make an impact that lasts. There has never been a better time to join DHL...
-
Private Dining Program Support Coordinator
2 weeks ago
Indianapolis, United States CMLH Full timeSince 1997, Mike Cunningham, owner of Cunningham Restaurant Group (CRG), has created an array of unforgettable dining experiences for guests. From its humble beginnings in Brownsburg, Indiana to a growing tri-state restaurant group, CRG represents a steady beat of expansion and innovation fueled by a commitment to community impact. Our vision is reflected in...
-
Clinical Support Coordinator
4 days ago
Indianapolis, United States Indiana Donor Network Full timeJob DetailsJob LocationIndianapolis, IN - Indianapolis, INPosition TypeFull TimeJob ShiftNight ShiftDescriptionAre you looking for an exciting healthcare career opportunity, allowing you to use your knowledge and skills to save and enhance lives? Do you want to work toward a mission that creates an amazing legacy?As a Clinical Support Coordinator at Indiana...
-
Clinical Support Coordinator
3 days ago
Indianapolis, United States Indiana Donor Network Full timeJob DetailsJob Location Indianapolis, IN - Indianapolis, IN Position Type Full Time Job Shift Night Shift Description Are you looking for an exciting healthcare career opportunity, allowing you to use your knowledge and skills to save and enhance lives? Do you want to work toward a mission that creates an amazing legacy? As a Clinical Support Coordinator at...
-
Director of Operations
2 days ago
Indianapolis, United States Wyndham Indianapolis West Full timeCareer Opportunities with Wyndham Indianapolis West A great place to work. Current job opportunities are posted here as they become available. Develops and coordinates annual objectives for the Front Office including front office, reservations, and transportation services. Coordinates with room department in all pertinent information to ensure a smooth...
-
Materials Coordinator
4 weeks ago
Indianapolis, United States RayzeBio Full timePosition: Materials Coordinator Location: Indianapolis Background RayzeBio is a dynamic biotechnology company headquartered in San Diego, CA. Launched in late 2020 and recently acquired by Bristol Myers Squibb (BMS) as a wholly owned subsidiary, the company is focused on improving survival of people with cancer by harnessing the power of targeted...
-
Director of Operations
2 days ago
Indianapolis, United States Wyndham Indianapolis West Full timeJob DescriptionJob DescriptionRESPONSIBILITIES/DUTIES:Develops and coordinates annual objectives for the Front Office including front office, reservations, and transportation services. Coordinates with room department in all pertinent information to ensure a smooth running operation with appropriate department controls in place.Aids guests with inquiries,...
-
Materials Coordinator
5 days ago
Indianapolis, United States RayzeBio Full timePosition: Materials CoordinatorLocation: IndianapolisBackgroundRayzeBio is a dynamic biotechnology company headquartered in San Diego, CA. Launched in late 2020 and recently acquired by Bristol Myers Squibb (BMS) as a wholly owned subsidiary, the company is focused on improving survival of people with cancer by harnessing the power of targeted radioisotopes....
-
Materials Coordinator
1 month ago
Indianapolis, United States RayzeBio Full timePosition: Materials CoordinatorLocation: IndianapolisBackgroundRayzeBio is a dynamic biotechnology company headquartered in San Diego, CA. Launched in late 2020 and recently acquired by Bristol Myers Squibb (BMS) as a wholly owned subsidiary, the company is focused on improving survival of people with cancer by harnessing the power of targeted radioisotopes....
-
Procurement Coordinator
3 weeks ago
Indianapolis, United States Outdoor Environments Group Full timeOutdoor Environments Group is seeking motivated, hardworking individuals to work as a construction purchasing coordinator, who will coordinate all purchasing of materials for all jobs. The Purchasing Coordinator will work directly with Project Mangers, Landscape architects and vendors to ensure on time delivery, best cost, and accurate PO management. ...
-
Install Coordinator
2 days ago
Indianapolis, United States Window World of Indianapolis, Muncie, Lafayette, & Terre Haute Full timeJob DescriptionJob DescriptionBenefits:401(k) matchingHealth insurance Job Title: Field Operations CoordinatorCompany: Window World of IndianapolisLocation: Indianapolis, INAbout Us:Window World is Americas #1 exterior remodeler. We install energy-efficient windows,doors, siding, and more for homeowners throughout Indianapolis, Indiana. We arecommitted to...
-
Customer Support Specialist
4 weeks ago
Indianapolis, United States Russell Tobin Full timeThe full job description is below.Role: Support Specialist Location: 101 Customer Site Street, Indianapolis, IN 46225, United States Duration: 12+ months Rate: $20 - 25/ hrs on w2 Job Description: and oversees enterprise-level support and service activities for company products and services for a designated client or group of clients.quality service and...
-
Customer Support Specialist
4 weeks ago
Indianapolis, United States Russell Tobin Full timeThe full job description is below.Role: Support Specialist Location: 101 Customer Site Street, Indianapolis, IN 46225, United States Duration: 12+ months Rate: $20 - 25/ hrs on w2 Job Description: and oversees enterprise-level support and service activities for company products and services for a designated client or group of clients.quality service and...