Administrative Assistant
2 weeks ago
We have an Immediate opening for a "Administrative Assistant" with one of the Top 10 leading Pharmaceutical companies in Collegeville, PA, for a 3 Months contract.
Job Description:
Job Title: Administrative Assistant
Location: Collegeville, PA
Duration: 3 months
Pay Rate: $23-25/hr on W2
Job Description:
Hybrid
***Working across different countries, cultures and time zones***
7:00a - 4:00p EST (Typical work schedule)
Listed as Hybrid (future state may require onsite)
POSITION SUMMARY:
- Provide Administrative support for two marketing teams, totaling 17 people. This will include team meeting management, agenda development, calendar management, scheduling, travel arrangements, expense reports and facilitating good team communication via Microsoft Teams. The teams are spread out over the globe and this position is required to work across time zones and must be able to work well online, since unlikely to be onsite with many team members.
POSITION RESPONSIBILITIES:
- Team meeting management, including building and distributing agenda and tracking action items across two brand teams and multiple cross functional meetings
- Calendar management, primarily for two brand team leads as well as for team meetings and cross functional team meetings
- Travel arrangements and expense report management
- Brand team MS Teams page management, facilitating team communication in various channels
ORGANIZATIONAL RELATIONSHIPS:
- Medical Dermatology Global Marketing – both Cibinqo and Litfulo brand teams
- I&I Global Marketing LT
- International Commercial Office
- US and China brand Marketing teams
- Global Medical team
- Global Access & Value team
- BCD travel team
EDUCATION AND EXPERIENCE:
- Bachelor’s Degree preferred
- Administrative support experience
- Project coordination experience
TECHNICAL SKILLS REQUIREMENTS:
- Microsoft application proficiency, particularly MS Teams, Outlook, Word and PowerPoint
- Travel & expense applications: Concur
- Budget applications: SAP
PHYSICAL POSITION REQUIREMENTS:
- Substantial computer-focused work sitting or standing
***Working across different countries, cultures and time zones***
7:00a - 4:00p EST (Typical work schedule)
Interview Process
- Panel interview via Teams w/Camera On (possibility of 2 rounds)
- Duration 3-months
Company DescriptionCollab Infotech specializes in Clinical, Scientific, Healthcare & IT staffing services to leading companies and Facilities. We are Tier1 supplier to 5 of the Top 10 leading companies in Pharma.Company DescriptionCollab Infotech specializes in Clinical, Scientific, Healthcare & IT staffing services to leading companies and Facilities. We are Tier1 supplier to 5 of the Top 10 leading companies in Pharma.
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