Junior Administrative Assistant

4 weeks ago

Chicago, United States Russell Tobin Full time
Job DescriptionJob Description

Junior Administrative Assistant (6 to 12 months contract) - possibility to go perm.

Pay Range: $23.00 to $25.00 hourly

Fully onsite position. 

Location: Chicago, IL

 

One of our clients in the Bank and Financial industry is seeking an Junior Administrative Assistant to provide comprehensive support to members of their division. In this role, you will be responsible for managing calendars, handling phone calls, coordinating travel arrangements, organizing events, and assisting with various administrative tasks. The ideal candidate is detail-oriented, possesses excellent communication and problem-solving skills, and has a strong background in supporting multiple professionals in the financial services industry. This is a fast-paced environment that requires the ability to multitask and prioritize effectively.

Responsibilities:

  • Efficiently manage the scheduling of appointments and activities for a team of professionals.
  • Coordinate and schedule meetings and calls across different time zones, ensuring effective communication.
  • Handle a high volume of phone calls and emails, promptly relaying information as needed.
  • Facilitate the booking of meeting rooms for both internal and external gatherings, as well as virtual conferences and Zoom meetings across various locations.
  • Take charge of organizing travel arrangements for the team, which includes managing visa applications, booking international flights and accommodations, arranging transportation, and overseeing expense management.
  • Undertake ad hoc tasks while maintaining workflow efficiency.
  • Provide valuable support to teams by addressing day-to-day issues, fulfilling needs, and handling queries.
  • Offer phone and vacation coverage for colleagues when required.

Skills:
- Proficient in Microsoft Word, Excel, and Outlook.
- Bachelor's is preferred. High School Diploma is mandatory.
- 2-5 years of experience in an admin role (Banking is preferred).
- Capable of prioritizing diverse and time-sensitive tasks effectively.
- Demonstrates reliability, high attention to detail, and the ability to multitask.
- Exhibits consistent and professional communication skills in person, over the phone, and via email across different organizational levels.
- Comfortable collaborating with individuals at all levels, both internally and externally.
- A team player who performs well under pressure in a dynamic environment.
- Flexible and adaptable to work across multiple teams and provide support as needed.
- Resourceful with a proactive approach to diary management.
- Maintains discretion when handling confidential business matters.
- Friendly and approachable with a positive "can do" attitude.

 

Company DescriptionRussell Tobin is an equal-opportunity employer and values diversity in the workplace. We do not discriminate based on race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.Company DescriptionRussell Tobin is an equal-opportunity employer and values diversity in the workplace. We do not discriminate based on race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

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