Executive Assistant

2 weeks ago

Orinda, United States Cardenas Consulting Group Full time
Job DescriptionJob Description

Cardenas Consulting Group (CGG) is looking for a highly skilled individual to join the team as an Administrative Assistant. This role will provide program support and consultation in a variety of areas, primarily internal, with some client-facing duties. The role comes with full employee benefits and is an in person position at our BART-friendly Orinda offices with the possibility of occasional hybrid work after the orientation period and based on job performance.

The selected individual will assist the project teams to deliver high quality professional services. The scope and services of our projects vary widely, but result in a superior value for our clients. We have many repeat clients because of the knowledge, time, and energy we use to provide what they need.

The Executive Assistant provides critical support to the company's two executives as well as to our small consulting team as a whole. They will provide high-level logistical and administrative support to the senior staff and will serve as a hub of project activity, enabling top notch service, and a better system of care for the state’s children and youth.

The Executive Assistant will:

  • Support day-to-day communications with clients, including project status updates, meeting preparation and agendas, meeting facilitation, etc.

  • Engage in project management tasks, including development of timelines, GANTT charts and similar materials.

  • Perform administrative tasks including drafting letters, memos, reports, and other documents for senior staff.

  • Coordinate scheduling for meetings across several complex and demanding calendars.

  • Document internal and external meeting notes with action steps.

  • Support task tracking by monitoring and following up on action steps.

  • Assist in management of team files, including organizing resources utilized by team members when necessary.

  • Perform research related to mental health policies, practice, implementation, or training and provide written summaries of key points to staff.

  • Engage with state and county portals as needed for submission of client materials.

  • Engage with state level workgroups as an administrative support.

  • Draft project documents, templates, presentations, or other materials and proofread documents for accuracy and completeness.

  • Coordinate project-based work, including planning, organizing, and implementing tasks.

  • Attend client meetings, internal project meetings, presentations or training, as appropriate.

  • Provide office management support to the headquarters location, including supply orders, coordination with building management and upkeep of the office.

  • Other projects/responsibilities may be added in response to the successful candidate’s interests and abilities.

Company DescriptionCardenas Consulting Group (CCG) is a small consulting firm in the Bay Area that delivers exceptional projects to nonprofit mental health agencies around California. Our mission is to improve the delivery of social services to youth, families and other vulnerable populations. Our clients provide community-based mental health, housing, foster care, rehabilitation and other services. We help them improve or expand their service delivery, obtain licensure, elevate their clinical practices, win or manage their contracts, design outcome management systems or implement a robust strategy to achieve their respective missions. State agencies and counties seek our expertise in behavioral health and child welfare systems, as well as our significant insights into what is happening “on the ground” in programs across the state.\r
\r
A sample of services we provide:\r
Policy, system and infrastructure design, development and implementation at agency, local, county and state levels to improve the lives of vulnerable populations\r
Strategic consultation to expand or develop programming, outcomes management or systems\r
Organizational assessments, project planning, executive coaching, and leadership consultation to further organizational mission

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