Assistant to the Executive Director

3 weeks ago

Dallas, United States First Presbyterian Chur Full time
Job DescriptionJob Description

FPC Dallas has adopted a mandatory vaccination policy to safeguard the health of
our employees and their families, volunteers, and those we serve.


Title: Assistant to the Executive Director - The Stewpot

Status: Full-time, Exempt

Reports to: Executive Director - The Stewpot

Position Summary

The Assistant to the Executive Director is responsible for providing direct support to the Executive Director by assisting in the management of her interactions and relationships with a wide range of constituencies.

Duties include managing a complex schedule for the Executive Director, preparing correspondence, and prioritizing items requiring the Executive Director’s attention. The Assistant to the Executive Director performs a wide range of administrative support activities, including support to committees and boards staffed by the Executive Director, coordinating meeting and event logistics, preparing financial reports, serving as host to visitors and guests, and working collegially as a part of a high-functioning team.

Essential Functions

Provides a range of complex office administration and support to the Executive Director’s Office (and The Stewpot departments as needed)

  • Schedules appointments and meticulously maintains the Executive Director’s calendar in a proactive manner.
  • Answers and routes phone calls. Screens and prioritizes mail.
  • Serves as the administrative contact and liaison with internal and external contacts. Coordinates travel, events and meetings as needed on behalf of the office of the Executive Director.
  • Performs basic research for the Executive Director as needed.
  • Creates and maintains shared filing systems for digital and physical documents.
  • Tracks expenditures and prepares expense reports. May prepare spreadsheets for budgets and grants. Prepares financial reports using online financial systems, sometimes in coordination with finance and accounting team.
  • Composes and edits letters, memoranda, reports, committee minutes and presentations. Prepares copy for publication or wider communication as needed.
  • Serves as a welcoming host to staff and guests in the Executive Director’s office. Assists with planning, ordering, organizing and set-up of materials and refreshments for meetings.
  • Reviews, assesses, routes, answers and monitors follow-up action on correspondence. Gathers and analyzes information required for administrative reporting.

Supports the Executive Director in the development and implementation of staff-wide systems and procedures.

  • Establishes office procedures, policies and operations. Interprets and communicates policies and processes.
  • Coordinates necessary training and support for Program, Administrative and Support Staff.
  • Is trained on and is backup for Development Associate work in Bloomerang.

Provides administrative support and organization for Community Ministries Committee, The Stewpot Alliance Board as well as other committees and boards relevant to the work of the Executive Director’s Office.

  • Coordinates preparation of the committee agenda and packet with the Executive Director and Chair of The Community Ministries Committee.
  • Coordinates preparation of Director, Management Team and Staff meetings and trainings.
  • Attends meetings, providing necessary hands-on support to the Executive Director, relevant staff and church leaders.
  • Supports the work of relevant committees as assigned by the Executive Director. Prepares emails, letters, mailings and documents for the committees. Handles scheduling and preparation of meetings.

Other Functions

Perform other duties as assigned by the Executive Director

Core Competencies

Integrity and Trust: Practices direct, honest and transparent communication; keeps confidences; admits mistakes; doesn’t operate with hidden agendas; responds to situations with constancy and reliability.

Written Communication: Is able to write clearly and succinctly; employs correct grammar, punctuation and patterns of speech; clearly delivers message in a tone appropriate to the context.

Attention to Detail: Consistently attends to the many small pieces which must be assembled into an organized whole; follows up on missing or out of balance items; resolves unanswered questions needed to address a problem; keeps the larger picture in mind while tending to the smallest of details.

Personal Resilience: Can effectively cope with change and uncertainty; can shift gears comfortably; can decide and act without having the total picture; isn’t upset when things are up in the air; can comfortably handle risk and uncertainty; is flexible.

Qualifications
  • Bachelor’s degree or equivalent experience
  • Minimum of 5 years’ experience, more preferred
  • Proven success as an executive level administrator
  • Ability to work successfully with teams and with people from a wide range of backgrounds and cultures
  • Computer literacy and proficiency with MS Word, Outlook, OneNote, and Excel
  • Able to learn databases such as Shelby and Bloomerang

Terms of Employment

Salary, benefits and other terms of employment will be administered in accordance with the policies contained in the First Presbyterian Church of Dallas Employee Handbook, a copy of which is provided to each employee.

Note

This description contains the information and facts considered necessary to describe and evaluate the duties of this position fairly and equitably. It should not be considered an exhaustive description of all the work requirements to be performed, but indicates the kinds of duties and levels of responsibility required by the position. The Executive Director may add or remove responsibilities as occasion may require.

  • Executive Assistant

    2 weeks ago

    Dallas, United States Advancial Federal Credit Union Full time

    The Executive Assistant provides highly confidential, advanced administrative support that is crucial to the organization's success for the Credit Union, Management and Board of Directors. ESSENTIAL DUTIES AND RESPONSIBILITIES include the following ( Executive Assistant, Executive, Director, Assistant, Contract, Support, Banking, Business Services

  • Assistant Center Director

    4 weeks ago

    Dallas, United States The Learning Experience #336 Full time

    Job DescriptionJob DescriptionFull Job DescriptionAssistant Directors at The Learning Experience influence the growth and development of both children and teachers. They create an environment of collaboration and community, encouraging everyone to thrive.RESPONSIBILITIESAssist the Director with the daily operation of the Center.Assist the Director with...

  • Hybrid Executive Assistant

    2 weeks ago

    Dallas, United States Avery Dennison Corporation Full time

    As an Executive Assistant, you will be responsible to perform advanced, diversified and confidential secretarial and administrative duties for Director(s) and/or Vice President(s) in the Apparel Solutions Leadership Team (ASLT). The majority of your Executive Assistant, Executive, Skills, Assistant, Manufacturing, Business Services

  • Executive Assistant

    4 weeks ago

    Dallas, United States Eastdil Secured Full time

    Eastdil Secured is the largest independent commercial real estate investment bank in the world, by volume, with nearly $3 trillion in completed transactions over the past 15 years. We uniquely combine commercial real estate and capital markets expertise to provide clients with advisory services and investment strategies for all major markets, transaction...

  • Executive Assistant

    3 weeks ago

    Dallas, United States Eastdil Secured Full time

    Eastdil Secured is the largest independent commercial real estate investment bank in the world, by volume, with nearly $3 trillion in completed transactions over the past 15 years. We uniquely combine commercial real estate and capital markets expertise to provide clients with advisory services and investment strategies for all major markets, transaction...

  • Executive Assistant

    2 days ago

    Dallas, United States TBG | The Bachrach Group Full time

    Seeking an EA with Private Equity/Hedge Fund BackgroundResponsibilities:Manage executives’ calendars, set up meetings and notify of any changesManage travel and accommodation arrangements-personal and professionalKeep track of daily expenses and prepare reports as neededReconcile credit card statement and post journal entriesHandle all personal assistant...

  • Executive Assistant

    22 hours ago

    Dallas, United States TBG | The Bachrach Group Full time

    Seeking an EA with Private Equity/Hedge Fund BackgroundResponsibilities:Manage executives’ calendars, set up meetings and notify of any changesManage travel and accommodation arrangements-personal and professionalKeep track of daily expenses and prepare reports as neededReconcile credit card statement and post journal entriesHandle all personal assistant...

  • Executive Assistant to the CFO

    6 days ago

    Dallas, United States Mack & Associates, Ltd. Full time

    Must be willing to relocate (relocation package included) to the South West Central States area:An industry leader in the consumer products industry is looking for an experienced Executive Assistant to support the CFO, which will include highly visible communications with the Board of Directors/Senior Leadership teams. The Executive Assistant position is a...

  • Executive Assistant to the CFO

    5 days ago

    Dallas, United States Mack & Associates, Ltd. Full time

    Must be willing to relocate (relocation package included) to the South West Central States area:An industry leader in the consumer products industry is looking for an experienced Executive Assistant to support the CFO, which will include highly visible communications with the Board of Directors/Senior Leadership teams. The Executive Assistant position is a...

  • Director of Finance

    3 weeks ago

    Dallas, United States BT Finance Executive Search Full time

    OPPORTUNITYOur client is a global food manufacturer that has delighted customers with authentic flavors of Asian, Latin, and other international appetizers and entrees for over 30 years. Their organization has doubled in size in the last 5 years and they specialize in private label food production or co-manufacturing products with their clients. Based in the...

  • Executive Personal Assistant

    2 weeks ago

    Dallas, United States C-SUITE ASSISTANTS Full time

    Executive Personal Assistant on Team Supporting Executive Team, Family Investment Office, Dallas, TexasA prestigious family investment firm is looking for an Executive Personal Assistant to work directly for the Senior Executive Personal Assistant to help support the CEO and C-Suite team. The Executive Assistant will report directly to the Senior EA in a...

  • Executive Personal Assistant

    2 weeks ago

    Dallas, United States C-SUITE ASSISTANTS Full time

    Executive Personal Assistant on Team Supporting Executive Team, Family Investment Office, Dallas, TexasA prestigious family investment firm is looking for an Executive Personal Assistant to work directly for the Senior Executive Personal Assistant to help support the CEO and C-Suite team. The Executive Assistant will report directly to the Senior EA in a...

  • Personal/Executive Assistant

    2 weeks ago

    Dallas, United States The CAR Group Full time

    Location: Dallas, TX (Onsite) | Type: Full time The Personal / Executive Assistant empowers the CEO, CFO, and GC to optimize their performance with exemplary organizational prowess, meticulous coordination of priorities, astute attention to detail, and proficient project management. Serving as an invaluable pillar of support to the executive leadership team,...

  • Personal/Executive Assistant

    4 weeks ago

    Dallas, United States The CAR Group Full time

    Location: Dallas, TX (Onsite) | Type: Full time The Personal / Executive Assistant empowers the CEO, CFO, and GC to optimize their performance with exemplary organizational prowess, meticulous coordination of priorities, astute attention to detail, and proficient project management. Serving as an invaluable pillar of support to the executive leadership team,...

  • Personal/Executive Assistant

    3 weeks ago

    Dallas, United States The CAR Group Full time

    Location: Dallas, TX (Onsite) | Type: Full time The Personal / Executive Assistant empowers the CEO, CFO, and GC to optimize their performance with exemplary organizational prowess, meticulous coordination of priorities, astute attention to detail, and proficient project management. Serving as an invaluable pillar of support to the executive leadership team,...

  • Freelance Executive Assistant

    6 days ago

    Dallas, Texas, United States Team One Full time

    Job Description GENERAL SUMMARY This position will provide administrative support to the Lexus National Executive Director and Management Directors. The Freelance Executive Assistant’s primary function is to provide the support and miscellaneous assistance needed to ensure the groups’ internal processes run smoothly. This person focuses on organizing...

  • Virtual Client Success Manager 10-15 Hours per Week

    3 weeks ago

    Dallas, United States Mom to Virtual Assistant Full time

    Job DescriptionJob DescriptionWe are in the process of staffing a Virtual Assistant where a client needs someone to handle the following responsibilities. If you are interested, please complete the Virtual Assistant application. For other job information and updates on Virtual Assistant roles, make sure you follow us at @momtovirtualassistant.Key...

  • Director of Analytics and Insights

    3 days ago

    Dallas, United States United to Learn Full time

    Who We Are United to Learn (U2L) is a Dallas-based education nonprofit with a stated mission of changing lives by transforming the relationship between schools and community. United to Learn is focused on accelerating student achievement across 75 Dallas ISD elementary schools, and growing purposeful leaders through partnerships with businesses, high...

  • Executive Assistant for Advancement Leadership

    2 weeks ago

    Dallas, United States Dallas Theological Seminary Full time

    Job Details Job Location: Dallas Campus - Dallas, TX Position Type: Full Time Salary Range: Undisclosed Job Category: On Campus Job Summary The mission of Dallas Theological Seminary as a professional, graduate-level school is to glorify God by equipping godly servant-leaders for the proclamation of His Word and the building up of the body of Christ...

  • Executive Assistant to the CFO

    10 hours ago

    Dallas, United States Mack & Associates, Ltd. Full time

    Must be willing to relocate (relocation package included) to the South West Central States area:An industry leader in the consumer products industry is looking for an experienced Executive Assistant to support the CFO, which will include highly visible communications with the Board of Directors/Senior Leadership teams. The Executive Assistant position is a...