Accounts Payable Specialist

1 week ago

De Pere, United States Allied Reliability Full time
Job DescriptionJob Description

Allied Reliability is seeking multiple experienced Accounts Payable Associates for a long-term contract assignment with one of our premier clients located in the Green Bay, WI area.

 

This position reports to the Accounts Payable Supervisor. The main goal of the contracted AP Associate is to process vendor invoices in SAP from receipt to posting for payment.

 

Responsibilities;

 

  • Assesses incoming invoices to determine proper processing channel and invoice requirements
    • Determine if invoice is PO / Non-PO, or needs special attention
    • Analyze incoming invoices for inaccurate or incomplete information and follow up with the vendor or update our system as applicable (i.e. vendor plant system assignment, incorrect vendor number)
    • If fields are missing or inaccurate from incoming invoices due to OCR (Optical Character Recognition) technology, correct that information and identify and complete “trainable” invoice fields
  • Posts invoices through 3-way match process and resolve exceptions in collaboration with purchasing, vendors, plant contacts, cost center owners for assignments.
  • Requests vendor changes as required for new remit to records, purchasing channel updates, address changes, and updates to payment method.
  • Processes incoming postal mail ensuring all invoices received are scanned into EMP VIM timely and accurately and any checks received are scanned and routed for proper processing.
  • Performs invoice maintenance such as processing invoice cancellations and reversals, editing invoice numbers, etc.
  • Processes credit memos.
  • Provides customer service to vendors and internal stakeholders.

Qualifications;

  • High School diploma plus additional training or coursework related to Accounting required; Associate degree preferred.
  • 2+ years of experience with increasing levels of responsibility in a high-volume Accounts Payable department preferred.
  • Possesses an understanding of Accounts Payable systems and processes. Fosters best practices and is passionate about technical aspects of the work.
  • Experience in SAP system environment required.
  • Exceptional organizational skills with the ability to multi-task in fast-paced environment meeting deadlines.
  • Strong analytical and problem-solving skills required.
  • Team player focused on achieving results.
  • Strong attention to detail with a high degree of accuracy.

 

Company DescriptionAllied Reliability specializes in protecting assets and driving reliability improvements for reciprocating and rotating machinery using proven solutions and in-depth application expertise. We leverage internal engineering, manufacturing, and project management capabilities, as well as the resources of leading manufacturing partners, to yield meaningful improvements in productivity, longevity, efficiency, cost-effectiveness, safety, and environmental compliance.Company DescriptionAllied Reliability specializes in protecting assets and driving reliability improvements for reciprocating and rotating machinery using proven solutions and in-depth application expertise. We leverage internal engineering, manufacturing, and project management capabilities, as well as the resources of leading manufacturing partners, to yield meaningful improvements in productivity, longevity, efficiency, cost-effectiveness, safety, and environmental compliance.

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