Administrative Assistant Coordinator

4 weeks ago

Roselle, United States Banner Personnel Full time
Job DescriptionJob Description

Showroom Manager | Concierge | Administrative Assistant (Temp to perm position)

This person will be the first person that the customers see when they walk in the front door. Looking for someone with a good demeanor, multi-task, very good communication skills (both written & verbal) Self-starter and hospitality skills for special events.


Daily Tasks:
▪ Greet clients with a concierge demeanor – ask if they would like refreshments and contact person(s) with whom they are meeting.
▪ Ensure that the showroom is always neat and tidy.
▪ Disperse vendor updates to office via e-mail.
• Maintain inventory for "Give Away" items for sales staff use.
▪ Client Visits – Inform employees of upcoming client visits; order food if requested; set-up monitor with client’s company name on TV screen for an added welcome.
▪ UPS Shipments.
▪ Certificates of Insurance (COI) processing.
▪ Update online CRM Sales Management Database.
▪ Distribution of Purchased Sales Leads/Inbound Leads to Sales Staff.
▪ Open and Lock up Showroom Main Entrance each day
▪ Turn TV’s on in the morning and turn them off at the end of the day
▪ Turn lights on in the Showroom each morning and turn them off at the end of the day.
▪ Answer main phone line via Zoom and check the general Voicemail Boxes.
▪ Respond to Customers from Chat and from Website

Weekly Tasks:
▪ Kitchen Area
▪ Check on bathrooms in between cleaning visits (i.e.: Replenish paper towels
and other items on counter for employees to use
▪ Distribute “Visual Visitor Reports” every Friday at EOB.
▪ Disburse Electronic Industry Newsletters to Company via group email.
▪ Keep Storage Room, for office and janitorial supplies, neat and tidy.
▪ Water Plants in Showroom.


Monthly Tasks:
▪ Job Correction Report to CEO and President via email.
▪ Order coffee supplies and handle service issues when needed.
▪ Distribute “Client Visit Report” via email.
▪ Distribute “Purchased Sales Leads/Inbound Leads Report” via email.
▪ Order water bottles for small refrigerator in Café Area for client visits.

Qualifications:

  • Previous experience in office administration or other related fields.
  • Ability to prioritize and multi-task.
  • Strong attention to detail.
  • Strong organizational skills.
  • Excellent written and verbal communication skills.
  • Excellent computer skills with knowledge of various programs.
  • Must be able to perform effectively under a minimum of supervision.
  • Must be able to work effectively as a team player on independent and group projects.
  • Must be sufficiently flexible and resourceful to cope with the time pressures and coordination challenges inherent in this position.

Hours: M-F 8:30-5:00pm

 

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