Accounting Operations Representative
4 weeks ago
JOB TITLE: Accounting Operations Representative Revised 6/1/2021
REPORTS TO: Accounting Manager FLSA: Non-Exempt Grade: 9
SUMMARY FUNCTION: Under the direction of the Accounting Manager/Controller, primary duties involve decisions on proper posting of daily ACH and NSF’s rejects, responsible for the centralized purchasing and physical inventory of equipment and supplies. Monitors & reconciles general ledger accounts as assigned. Performs account payable functions and record retention.
EDUCATION, EXPERIENCE & KNOWLEDGE: Bachelor’s Degree in Accounting or Business and/or 2-4 years of related experience is preferred. This position requires a strong attention to detail and analytical skills.
PERCENT OF TIME Major Duties and Responsibilities:
30% E Responsible for monitoring the Share Draft & ACH file retrieval and processing. Process returned deposit checks, garnishments and levies. Restrict and close negative balance accounts. Prepare share and share draft charged off report for Delinquency Control in Board packet. Send and receive member and corporate wires as needed. Monitor and reconcile the outstanding Official Checks to the account balance daily.
25% E Communicates with staff and members to identify and resolve account problems. Frequently relates with member contact representatives and others in the organization to solve problems and explain adverse actions such as rejected payments, frozen accounts, closed accounts, garnishments, and levies, etc. Responds to requests for research from other departments concerning account activity. Assists Compliance Officer and Internal Auditor in identifying and correcting staff errors. Works directly with the Federal Reserve, Corporate One and other financial institutions to research and/or resolve questionable items. Maintains confidentiality of sensitive financial information (NSF’s, garnishments, etc.) for members, staff, and officials
20% E Accurately perform all aspects of accounts payable. Scrutinize and enter bills ensuring adherence to proper approval procedures, maintain invoice files, produce required reports, prepare year-end 1099’s, maintain complete W-9 file for vendors. Process approved staff and volunteer expense reimbursements and member fee refunds.
10% E Performs daily ATM/Debit card general ledger reconciliation and balancing with 3rd party settlement processor and external check processor. Work closely with check processing vendor or the support department to resolve outages. Reconcile the Billing Tree Account and cashier’s check account daily to ensure timely return of fraudulent items. Balance subsidiary ledgers as assigned including stamps, money orders, and daily credit card entries etc. Work with branch staff to research and correct outages. Post, balance, and make entries for SEG and CU employee’s payrolls.
5% E Responsible for the centralized purchasing of office equipment and supplies. Maintain accurate spreadsheet of offsite storage records. Request and return boxes as needed. Prepare and label boxes to be sent to offsite storage and update spreadsheet and vendor software accurately and timely.
5% E Actively work to ensure Credit Union compliance with OFAC, Bank Secrecy Act/ Anti-Money Laundering and U.S.A. Patriot Act by following all Credit Union policies and procedures and attending regular training as required.
5% N Performs other related duties as assigned.
* May lift daily work boxes and coin bags up to approximately 50 lbs., when necessary. When lifting loads heavier than 50 pounds, use two or more people to lift the load.
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