Construction Project Coordinator

2 weeks ago

Huntington Beach, United States Wayne Bulato HR Consulting Full time
Job DescriptionJob Description

PROJECT COORDINATOR – HUNTINGTON BEACH, CALIFORNIA

 

WEBCO HR, Inc.  is seeking a Project Coordinator for one of our clients located in Huntington Beach, California.

 

SUMMARY:

 

The Project Coordinator will be part of a team which is responsible for the precise and timely organization of construction documentation. This position provides administrative support to the Project Manager and Operations Manager.

 

Project Coordinators are responsible for managing multi-step/phase orders in the new construction industry, ensuring each step from order entry to handoff to fulfillment is completed on time. This includes coordinating and issuing submittal drawings, scheduling site visits, and collaborating with detailers, purchasing, and field representatives to ensure project success. Strong written and verbal communication skills are crucial, as the role involves regular interaction with customers to reinforce and enhance company relationships. This role requires strong organizational skills, attention to detail, and the ability to work collaboratively with cross-functional teams to ensure projects are completed on time. Experience in multi-story, multi-family construction projects are required.

 

RESPONSIBILITIES:

 

·      Plan, coordinate, and monitor project progress, addressing issues as they arise.

·      Coordinate with clients to define project requirements, scope, and objectives, ensuring their needs are met throughout the project.

·      Serve as the primary liaison between our subcontracting team and general contractors, maintaining clear, effective communication and collaboration.

·      Prepare and maintain project documentation, including plans, reports, and submittal drawings.

·      Schedule field representatives for site measurements and meetings with site personnel.

·      Collaborate with detailers and purchasing to ensure timely ordering of materials.

·      Use project management tools to track performance and ensure timely completion of each project phase.

·      Provide administrative support and address customer concerns, maintaining control of the order until handoff to fulfillment and billing.

·      Communicate effectively with customers to reinforce and enhance the company’s relationships.

·      Manage project details, schedules, changes, and documentation, ensuring alignment with general contractors' expectations.

·      Support the Project Manager, contributing to the Order Management and Fulfillment departments' efforts for streamlined project execution.

·      Utilize technologies like MS Office Suite, Fishbowl Inventory, MS Teams, ZoHo CRM, and Bluebeam to manage and document project activities.

·      Emphasize attention to detail and critical thinking in all communications and project documentation.

·      Build and sustain professional relationships based on trust and reliability with general contractors.

·      Create and maintain project documentation.

·      Follow up of documents, drawings, change orders and project correspondence. Process and store digital and physical documents by project.

·      File and organize project documentation as needed.

·      Perform special tasks and projects as required.

 

REQUIREMENTS:

 

·      Bachelor’s degree in Business Administration, Management, or a related field.

·      Minimum of 5 years of experience in project coordination or a similar role, with a focus on new construction projects.

·      Experience in a similar role within the subcontractor segment of the multi-family construction industry.

·      Experience in multi-story, multi-family construction projects.

·      Exceptional verbal and written communication skills, with a proven track record of effective customer and partner liaison.

·      Strong organizational skills, attention to detail, and the ability to think critically under pressure.

·      Great multitasking skills.

·      Strong interpersonal skills and a customer-focused attitude.

·      Enjoy speaking with customers and reinforcing customer relationships.

·      Proficiency in project management software (e.g., MS Project, Trello, Asana).

·      Proficiency in relevant technologies (MS Office, Fishbowl Inventory, MS Teams, ZoHo CRM, Bluebeam).

·      Based in or willing to relocate to Huntington Beach, California.

·      Flexibility to adapt to project demands.

·      Ability to work in a fast-paced, self-directed environment and prioritize multiple high-priority projects to ensure all deadlines are met.

 

PERFORMANCE METRICS:

 

·      Timeliness and accuracy of project deliverables.

·      Client satisfaction and feedback.

·      Quality and completeness of project documentation.

·      Effective communication and collaboration with team members and customers.

OPPORTUNITIES:

 

·       Potential to advance to Senior Project Coordinator or Project Manager.

·       Opportunities for continuous professional development and training.

·       Participation in high-impact projects and initiatives.

 

COMPENSATION:

 

·      $25.00 - $35.00 per hour

·      Benefits

 

THE COMPANY:

 

Our client is a growth oriented, privately held, family owned and operated, licensed specialty contractor, service, repair, and e-commerce firm located in Covina. They have been in business for over 80 years and are the leader of the chute industry in customer service and product quality.  Products and services include all things related to rubbish and linen chutes. Rubbish compactors and recycling systems the company is multi-faceted, encompassing all areas related to permanent chutes. As a specialty contractor providing installed products to the new construction market.  As a manufacturer providing complete chute and ancillary equipment nationally and internationally direct and through distributors. As a repair, service and parts company providing repairs, service (cleaning, maintenance & odor control) contracts and sales of e-Commerce parts worldwide.

 

WEBCO HR, Inc. is an Equal Opportunity Employer

Company DescriptionOur client is a growth oriented, privately held, family owned and operated, licensed specialty contractor, service, repair, and e-commerce firm located in Huntington Beach, California. They have been in business for over 80 years and are the leader of the chute industry in customer service and product quality. Products and services include all things related to rubbish and linen chutes. Rubbish compactors and recycling systems the company is multi-faceted, encompassing all areas related to permanent chutes. As a specialty contractor providing installed products to the new construction market. As a manufacturer providing complete chute and ancillary equipment nationally and internationally direct and through distributors. As a repair, service and parts company providing repairs, service (cleaning, maintenance & odor control) contracts and sales of e-Commerce parts worldwide.Company DescriptionOur client is a growth oriented, privately held, family owned and operated, licensed specialty contractor, service, repair, and e-commerce firm located in Huntington Beach, California. They have been in business for over 80 years and are the leader of the chute industry in customer service and product quality. Products and services include all things related to rubbish and linen chutes. Rubbish compactors and recycling systems the company is multi-faceted, encompassing all areas related to permanent chutes. As a specialty contractor providing installed products to the new construction market. As a manufacturer providing complete chute and ancillary equipment nationally and internationally direct and through distributors. As a repair, service and parts company providing repairs, service (cleaning, maintenance & odor control) contracts and sales of e-Commerce parts worldwide.

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