Administrative Assistant II

3 weeks ago

Redmond, United States Sky Systems, Inc. Full time
Job DescriptionJob Description

Job Title: Administrative Assistant 2

Job Type & Location: Building SVC. Onsite to begin with, if situation is working out, can move to hybrid || Redmond, WA USA || Long - term contract

Typical Day in the Role

  • Purpose of the Team: See below.
  • Key projects: See below.
  • Typical task breakdown and operating rhythm: See below.

Job Role and Responsibilities:

· Act as a point of contact, and subject matter expert, for all Azure Core administrative needs for location.

· Lead new hire onboarding and offboarding. Lead procurement of new hire equipment (seeking RTM input) and work with team admin to determine necessary equipment return for offboarding employees.

· Manage seating maps and support individual and group seating requests.

· Partner with administrative staff across Core to assist with planning and coordinating larger group meetings and morale events. Site admin: responsible for obtaining details from team admin for planning event. Team admin: responsible for providing adequate notice in requesting site admin's support and providing details required for executing event.

· Partner with support staff across the organization to ensure consistent experiences.

· Anticipate needs; make administrative decisions and requests for information on behalf of onsite team leaders based on understanding of the various business group priorities.

· Ensure compliance with administrative operations policies and procedures.

· Be detail oriented and have consistent and timely follow through to ensure successful outcomes.

Compelling Story & Candidate Value Proposition

  • What makes this role interesting? - This role provides the opportunity to learn and grow within a supportive organization.
  • Unique Selling Points: This role stands out for its unique approach. Rather than providing calendar support to a single leader, it involves collaborating with various team admins to support teams in SVC. This structure allows for scalability and personal growth within a framework overseen by the lead EA.

Requirements:

  • Years of Experience Required: 2-5 overall years of experience in the field.
  • Degrees or certifications required: No degree is required to be eligible for this role.
  • Disqualifiers: Candidates with zero customer service experience will not be eligible for the role.
  • Best vs. Average: The ideal resume would contain experience providing support to a team of over 100ppl, or someone who has worked in a super-fast paced environment providing exceptional customer service experiences to all clientele. Someone who is looking for a role to learn and grow in, who is proactive.
  • Performance Indicators: Performance will be assessed based on experience, positive can-do attitude and passionate.
  • Performs a variety of complex administrative functions for all levels of management including external business partners
  • Manages schedule(s), coordinates travel arrangements and processes business expenses.
  • Coordinates meetings and events, department financial operations, personnel operations, and facility operations.
  • Manages procurement of goods and services including computer equipment, office supplies, reference materials, and vendor relationships.
  • Provides general office support.
  • Serves as the department/group contact.
  • Completes special projects as assigned

Technical Skills:

· Minimum 2 years’ experience with Outlook, and Microsoft suite (Excel, PowerPoint, Word, etc.)

· Minimum 2 years’ experience with Customer service.

· Minimum 2 years’ experience with Excellent communication.

Company DescriptionSky Systems, Inc. (DBA SkySys) is a technology consulting firm based out of USA & Canada. SkySys specializes in Recruitment & Staffing, 24/7 On-Site & Remote Services, Managed Services Provider (MSP), Value Added Reseller (VAR) partner for Cisco and Dell, Contact Center Solutions (Cisco, Avaya, Genesys), Web Solutions, and other services. We are global provider and hiring talent across the globeCompany DescriptionSky Systems, Inc. (DBA SkySys) is a technology consulting firm based out of USA & Canada. SkySys specializes in Recruitment & Staffing, 24/7 On-Site & Remote Services, Managed Services Provider (MSP), Value Added Reseller (VAR) partner for Cisco and Dell, Contact Center Solutions (Cisco, Avaya, Genesys), Web Solutions, and other services. We are global provider and hiring talent across the globe

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