Executive Assistant

4 weeks ago

Catonsville, United States 1st Choice, LLC Full time
Job DescriptionJob Description

1st Choice, LLC is seeking a highly organized, motivated, and adaptable Executive Assistant with a passion for providing top-notch executive support to our client's CEO. In this crucial role, the executive assistant will play a pivotal role in managing the corporate office tasks and communications. Maintaining confidentiality, effectively prioritizing tasks and thriving in a demanding environment will be critical in this role.

Client Overview
This dynamic Woman-owned Small Business is a leader in Healthcare Management and Healthcare Information, serving a diverse clientele across Federal, State, Local, and Commercial sectors. As an 8(a) certified and HUBZone-located company, our client is committed to economic empowerment and community engagement.

  • Their Commitment to Employee Well-being: Our client prioritizes its employees' well-being with a comprehensive benefits package including medical, vision, and dental insurance, along with financial safeguards like AD&D, short- and long-term disability insurance, and a 401(k)-retirement plan. Additionally, paid time off and a robust employee assistance program foster a healthy and supported work environment.


Position Responsibilities

  • Serve as a primary contact between the CEO and internal/external stakeholders. Screen, prioritize and handle correspondence and emails.
  • Effectively manage the CEO calendar, including scheduling meetings, conferences, and travel arrangements.
  • Provide meeting support to include preparing agendas, coordinating meeting logistics and provide briefings as required. Accurately record meeting minutes and follow up on action items.
  • Manage travel arrangements to include arranging travel itineraries; flights, accommodations, and ground transportation. Anticipate and address travel related issues proactively.
  • Maintain organized and secure records of sensitive information.
  • Oversee the corporate office’s day-to-day operations, this includes procurement of supplies, overseeing new and returned equipment, and handling shipping tasks such as visits to FedEx for shipment purposes. Foster a positive office culture.
  • Coordinate office repairs and maintenance as required.
  • Assist in planning and executing company events.
  • Necessitates a readiness to use a personal vehicle for travel within the DMV region when required.
  • Additional responsibilities as delegated.


Work Location: Onsite, Catonsville, Maryland
Hours: Monday to Friday 8:30 AM to 5:00 PM (but may vary based on project requirements)
Employment Type: Full-time, salaried position

Qualifications and Experience

  • A minimum of 8 years of experience providing executive-level support to C-suite executives is required.
  • Budget, accounts payable and receivable experience a plus.
  • Strong time management and organizational skills.
  • Exceptional written and verbal communication skills.
  • Ability to work under pressure and adapt to changing priorities.
  • High degree of professionalism and confidentiality.
  • Strong problem-solving skills and attention to detail.
  • Advanced MS Office (Word, Excel, PowerPoint, Outlook).
  • Background investigation required.
  • Must be willing to travel; 10 % travel requirement

Equal Employment Opportunity Statement from 1st Choice
1st Choice is an equal opportunity employer and values diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. We are committed to creating a fair and inclusive work environment for all of our employees and encourage applications from all qualified individuals, regardless of their background or personal characteristics.

Company Description1st Choice is a professional management consulting firm with more than two decades of experience delivering innovative consulting, technology, and staffing solutions to federal and commercial organizations throughout the United States.

At 1st Choice we embrace diversity of humanity and all it brings to creating an innovative environment. 1st Choice exhibits a compelling workplace through its ethically driven team and diverse academic backgrounds the staff delivers to the organization. We take pride in hiring staff that offers world-class service to support government agencies, corporations, and non-profit organizations nationwide.Company Description1st Choice is a professional management consulting firm with more than two decades of experience delivering innovative consulting, technology, and staffing solutions to federal and commercial organizations throughout the United States.\r
\r
At 1st Choice we embrace diversity of humanity and all it brings to creating an innovative environment. 1st Choice exhibits a compelling workplace through its ethically driven team and diverse academic backgrounds the staff delivers to the organization. We take pride in hiring staff that offers world-class service to support government agencies, corporations, and non-profit organizations nationwide.

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