Assistant Community Manager

4 weeks ago

Birmingham, United States CASTLEBERRY PROPERTY MANAGEMENT GROUP INC. Full time
Job DescriptionJob Description

 

Here’s how the job details align with your profile.

Job type

  • Full-time

Shift and schedule

  • Monday to Friday

Location

Birmingham, Alabama

Benefits

Pulled from the full job description

  • 401(k)
  • 401(k) matching
  • AD&D insurance
  • Dental insurance
  • Employee assistance program
  • Flexible spending account
  • Health insurance

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CPMG has an immediate need for a Full-Time Assistant Manager to join an experienced and committed team

 

The Assistant Manager will work to ensure that the property meets all ownership goals and objectives, enforce CPMG Management policies and procedures, and to adhere to Fair Housing and Landlord Tenant Laws at all times. An Assistant Manager is responsible for providing outstanding customer service to the residents, maintain excellent curb appeal, provide well-timed and proactive property maintenance, safeguard the property files, confirm timely compliance with all government and property program requirements, and complete all required paperwork and reports on time.

For this position, we are seeking a dynamic individual who can work independently, has excellent attention to detail, and isn't afraid to enforce the rules. The ideal candidate will be highly organized, professional and communicative. Must have have a minimum of two (2) years of property management experience and at least one (1) year of previous affordable housing/compliance paperwork experience (strongly preferred). This position requires general knowledge of all property management duties and operations.

Schedule: 40 hours/week, Monday - Friday 8:00AM - 5:00PM.

Benefits: Medical/Vision/Prescription Insurance, Dental Insurance, Medical/Dependent Care FSA, Life/AD&D Insurance, Employer-matched 401-K, PTO, Paid Holidays, Employee Assistance Program.

CPMG provides a culture in which employees are encouraged to learn new skills and develop their existing strengths. Upward mobility is a reality here We provide ample training and opportunity for anyone who desires to take their property management career to the next level Interested in growing along with one of the leading property management companies in the Northwest? This could be the perfect opportunity for you

Minimum Qualification Requirements:

The requirements listed below are representative, but not exclusive of the knowledge, skill and/or ability required.

  • High school diploma or GED.
  • At least two (2) years of experience managing a multi-family community.
  • At least one (1) year of experience working in affordable housing (or relevant industry), HUD/LIHTC strongly preferred.
  • Proficient at processing detailed compliance paperwork.
  • Strong understanding of and willingness to enforce Fair Housing and Landlord Tenant Laws in the state of OR.
  • Excellent attention to detail and organizational skills.
  • Strong mathematical skills and basic understanding of property budgets.
  • Possess basic technology, internet and general computer use skills and willingness to learn new programs as needed.
  • Ability to speak, read and write in English.
  • Ability to communicate effectively and in a timely manner, both verbally and in writing.
  • Ability to complete company training requirements for this position within pre-determined deadlines and attend other training sessions as required.

Preferred Qualifications:

The qualifications listed below are representative, but not exclusive of the knowledge, skill and/or ability required.

  • Strong customer service skills.
  • Previous supervisory experience.
  • Previous experience working with the specific property program(s) in place at the property (RD/Tax Credit).
  • Previous experience working with Yardi Voyager or similar property management software.

Essential Functions

To perform this job successfully, an individual must be able to perform each essential function satisfactorily with or without reasonable accommodations:

  • Always represent CPMG in a positive and professional manner.
  • Act as the company's primary coordinator to assure that the company’s efforts fully meet and exceed property management obligations.
  • Manage all property operations in compliance with all local, state, and federal laws (Fair Housing, Landlord Tenant Laws, OSHA, etc).
  • Under the direction of the Community Manager, assist in the development of operating income/expense budgets and capital budgets that reflect the owner's objectives for operating the property, cash flow requirements and leasing strategy.
  • Analyze and report monthly financial statements including operating variances from budget, cash management and strategies for collection of receivables in a timely manner.
  • Administer budgets, review and analyze operations, and recommend corrective actions needed to maximize efficiency, owner and resident satisfaction, and profitability to Community Manager.
  • Ensure that the property operates in compliance with the affordable program requirements applicable to the property.
  • Complete resident income certifications and recertifications in a timely and accurate manner in order to maintain compliance with program funding and regulatory agency requirements.
  • Coordinate collection and documentation of all revenues following lease obligations of tenants and CPMG’s policies on accounts receivable.
  • Follow confidentiality guidelines for all resident, property, owner, and CPMG information at all times.
  • Direct the day-to-day activities of other property staff. Develop, hire, discharge, evaluate performance, coach and discipline staff with direction from Community Manager and Corporate HR Department.
  • Accurately record time worked, adhere to time keeping guidelines including approving site staff time records on a daily basis.
  • Administer leasing efforts including reviewing tenant billings, analyzing lease clauses, preparing vacancy reports, enforcing tenant compliance and performing landlord obligations.
  • Identify leasing prospects and occasionally respond to routine leasing inquiries.
  • Collect delinquent accounts according to legal guidelines and communicate with accounting department to ensure accuracy of rent roll and accounts receivable.
  • Work with Community Manager to identify, engage and supervise property vendors.
  • Approve invoices for all goods/services required to maintain the property’s upkeep to company and owner standards and in accordance with property’s budget.
  • Liaison with corporate departments to provide a team approach to the management of the property.
  • Establish and maintain collaborative working relationships between departments and with coworkers. Prepare and lead all site staff meetings, including monthly safety meetings, and document meeting minutes to submit to the corporate office.
  • Constantly strive for improvements in work process and results to better meet resident needs, ownership goals and objectives, and company standards and expectations.
  • Other duties as assigned by the Portfolio Manager.

 

Company DescriptionAmazing company located in Birmingham, AL. Managing over 30 properties and growing.Company DescriptionAmazing company located in Birmingham, AL. Managing over 30 properties and growing.

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