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Property Management Assistant

3 months ago

Great Neck, United States Upward On Full time
Job DescriptionJob Description

About the Opportunity

This is an opportunity for a Property Management Assistant to join a mid-sized property management company in Great Neck, New York. The ideal candidate will have strong interpersonal skills, attention to detail, and a willingness to learn. It’s a great opportunity to work alongside the Principals of the company and be a part of the company’s growth. In addition to being central in the company's administrative office needs, you will also have an opportunity to increase your property management experience. From speaking with tenants, to dealing with vendors, to sourcing products, to processing invoices, to handling some leasing, you will be able to assist and learn as you become acquainted with the company and its portfolio (both residential and commercial properties). If you are bright, coachable, love helping others, have an engaging attitude, and love real estate, this is the opportunity for you.

About the Company
Our client is a family-owned and operated property management company with both residential and commercial properties in New York City, Long Island, and New Jersey. With a commitment to professionalism and service, the company has earned a reputation of being a full-service property management company of choice among building owners and investors through its hands-on approach and commitment to excellence. The company provides a variety of management services from property management to REO asset management specifically targeted for financial institutions and loan servicing companies. Their corporate office is based in Great Neck, New York.

Role and Responsibilities

  • Answering phones and taking messages

  • Managing incoming & outgoing mail

  • Greeting and welcoming visitors in a friendly and professional manner

  • Assisting in drafting documents such as leases

  • Assisting in lease renewals through coordination with tenants

  • Communication with tenants who have arrears

  • Assisting with general administrative duties

  • Managing inquiries from tenants, providing information and assistance as needed

  • Organizing and maintaining tenant files

  • Assisting the Property Manager with ad-hoc duties

  • Responsible for all office supplies, ordering, and inventory

  • Assist in organizing office/company events


Qualifications

  • Attention to detail

  • Willingness to help in various organizational projects

  • Experience with technology/adept at learning new technology

  • High school diploma or equivalent; additional education in business administration or real estate is a plus

  • Previous experience in a receptionist or customer service role is preferred

  • Strong communication and interpersonal skills

  • Excellent organizational and time management abilities

  • Proficient in using Word and Excel (training will be provided on Appfolio, their Property Management software)

  • Ability to multitask and prioritize tasks effectively

  • Willingness to jump in and help in various departments “no task too big or too small”

  • Professional and friendly demeanor

  • Bachelor's Degree


Salary & Benefits
50-70K, depending on experience